Executive Assistant - Accounting Department

Description

SUMMARY: The Executive Assistant is responsible for assisting Executive(s) and team with high-level administrative work, including highly confidential items, organizing meetings, documentation, schedule management, data reporting, phone, and department coverage. With primary support to the CFO & EVP.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Duties

• Check Executives schedule for meetings/lunch plans
• Log into Bank of America (Pcard) system and upload receipts and coding
• Screens visitors, phone calls or physical mail
• Schedules and confirms appointments 
• Maintains confidentiality of sensitive information
• Coordinating business and personal trips, encompassing flights, hotel, auto rental and restaurants
• Prepare emails, at executives’ request
• Replenish office supplies for executives
• Order and pick up lunch. When requested, make lunch and dinner reservations
• Accommodate after 5:00 pm text requests
• Prepares agendas or presentations, may take, transcribe, and distribute notes or minutes
• Budget meeting scheduling
• Filing and other administrative organization

Accounting/Finance Duties

• Maintain Petty Cash and ensure compliance
• Process daily in-house deposits
• Administer various accounts (EZ Tag; Gas cards, etc)
• Setup new AP vendors as requested
• Various other accounting/finance projects as requested

Requirements

EDUCATION AND REQUIRED EXPERIENCE:

• High School diploma and 5+ years of related experience at a high level
• A combination of business-related coursework and administrative experience can be submitted. 
• Some accounting and real estate background desired. 

SKILLS, QUALIFICATIONS, AND OTHER REQUIREMENTS: 

• Ability to read, analyze, and interpret general technical procedures or governmental regulations.
• Ability to write reports and business correspondence. 
• Ability to effectively present information and respond to questions from groups of managers and clients.
• Must be able to understand and communicate effectively in English to tenants, vendors, clients and employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, or schedule form. 
• Proficient in the use of personal computer and Microsoft applications including Outlook, Word, Excel, Power Point, and Adobe Acrobat. 

PHYSICAL DEMANDS: 

Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks and duties at outlined above.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

ABOUT METRONATIONAL

MetroNational is a private, family-owned real estate investment, development, and management company located in Houston whose core interest is the Memorial City mixed-use development. The cornerstones of its business philosophy are teamwork, loyalty, integrity, and professionalism, which have led to winning several awards:

• Houston Chronicle Top Work Places
• Houston Business Journal Healthiest Employers
• Houston Business Journal Best Places To Work
• Cigna Well-Being Award
• American Heart Association Fit-Friendly Worksite
• Mother-Friendly Worksite