ADMINISTRATIVE ASSISTANT I - 79000217

Requisition No: 855869 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT I - 79000217

 Pay Plan: Career Service

Position Number: 79000217 

Salary:  $1,336.92 - 1,501.23 Biweekly 

Posting Closing Date: 07/28/2025 

Total Compensation Estimator Tool

Division of Florida Condominiums, Timeshares and Mobile Homes
Administrative Assistant I

Position Number: 79000217
Hiring Salary: $1,336.92 – 1,501.23 Biweekly

** Open Competitive **

Our Organization and Mission:

The Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating State of Florida businesses and professionals, such as cosmetologists, veterinarians, condominiums, hotels, and restaurants. Our mission is to license efficiently and regulate fairly, and we strive to meet this goal in our day-to-day operations.

 

The Work You Will Do:

This position is located within the Bureau of Compliance of the Division of Condominiums, Timeshares and Mobile Homes. This is a highly professional position, located in the Director’s Office, which serves as an administrative assistant for the Discipline Coordinator and is responsible for incoming and outgoing mail of the Division in the daily operations.

 

Your Specific Responsibilities:

The incumbent in this position is responsible for the Division’s mail, assigning various citizen complaints to appropriate staff, and assisting with Public Records requests. This includes:

• Opening the mail and date stamping it. Creates correspondence and labels for mail out materials, including all certified mail.
• Responsible for OnBase scanning for all incoming documents.
• Performs random reviews of Versa Regulation and OnBase to ensure filings and cases are appropriately coded and to identify inconsistencies.
• Assists the Citation Specialist and Discipline Coordinator staff with the administrative tasks.
• Compiling, coding, categorizing, calculating, tabulating, auditing, verifying, or processing information or data.  
• Greets visitors, accepts parcel deliveries, and answers a multi-line telephone system for the Director’s Office.
• Provides consistent, timely and precise updates and responses in either written or telephonic communication with direct supervisor, or Director and other appropriate individual(s) pertinent to fulfill purpose of request or assignment.
• Provide suggestions for improvement of the application, process or procedures as deemed necessary. 
• Performs related work as assigned.

Knowledge, Skills, and Abilities:

• Proficient in the use of Microsoft Word, Excel, and Access.
• Ability to communicate professionally with the public. 
• Knowledge of general office procedures and the operation of office equipment. 
• Ability to effectively handle and track large quantities of mailing materials and incoming mail. 
• Knowledge of OnBase, Launch Pad, and Departmental Databases.

Minimum Requirements: 

Two (2) years of relevant experience in customer service and administrative functions.

 

The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provi