Administrative Coordinator II - 994184

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Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

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Primary Purpose:

Coordinates and supports a wide range of administrative and operational activities for the Dental School Deans and senior leadership at NSU. Serves as a liaison between internal departments, external partners, and governing entities to ensure efficient operations, compliance, and high-quality service delivery.

 

Job Category: Non-Exempt

Hiring Range: 

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Coordinates activities, communications, and projects for Deans, Associate Deans, and senior leadership within NSU and with external contacts such as state boards, vendors, patients, and prospective students.

2. Implements University or departmental policies, procedures, and service standards in conjunction with management.

3. Interprets administrative and operating policies and procedures for employees.

4. Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

5. Coordinates activities with other supervisory personnel or with other work units or departments.

6. Performs general office duties, such as ordering supplies, maintaining records in management database systems, and performing basic bookkeeping work.

7. Uses computers for various applications, such as database management or word processing.

8. Performs administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.

9. Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

10. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

11. Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.

12. Schedules and confirms appointments for clients, customers, or supervisors.

13. Arranges conference, meeting, or travel reservations for office personnel.

14. Coordinates conferences, meetings, or special events, such as luncheons or student ceremonies.

15. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.

16. Inventories and orders materials, supplies, and services.

17. Plans for or coordinates office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, landscaping, pest control, and/or security services.

18. Learns to operate new office technologies as they are developed and implemented.

19. Completes special projects as assigned.

20. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

2. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.

3. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

4. Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

Skills:
1. Service Orientation - Proficient skills in actively looking for ways to help people.

2. Judgment and Decision Making - Proficie