Administrative Coordinator, Meyner Center

Description

The Administrative Coordinator is the Center’s On-Campus Operational Hub for the Meyner Center.

The Administrative Coordinator:

• Assists with day-to-day operations, communications, and logistics

• Supports Director, Associate Director for Public Service, and Associate Director of Municipal Services

• Occupies a separate office next to Director’s office with a connecting doorway

• Works daily on campus 

Communications & Marketing

• Help manage Center social media (LinkedIn, Instagram, and others as appropriate) with consistent, strategic content

• Help create marketing materials and promotional content for Center services, events, and programs

• Help design graphics and visual content for digital and print materials using Canva or similar tools

• Track social media metrics and adjust posting strategies to maximize engagement with municipalities, students, and professional audiences

• Maintain and update Center's website and databases with current information, events, and publications

• Assist with maintaining the Center's professional visibility and reputation

Project Support & Coordination

• Track and maintain timesheets for municipal consulting projects

• Coordinate scheduling and logistics between Associate Directors and municipal clients

• Assist in preparing proposals and project materials

• Serve as professional contact point for routine municipal and partner inquiries when Associate Directors conduct field work

• Process invoicing and work with the College finance office on project billing

• Prepare and maintain project folders and background materials for municipal engagements

Student Programs & Engagement

• Assist with coordination of Center's internship program, including placement tracking, documentation, contact database, and communications with host sites

• Serve as initial point of contact for students seeking information about Center programs, internships, and careers in public service

• Help support student participation in Center events and activities

• Assist with the coordination of the student events on and off campus

• Schedule appointments for students to meet with Director and Associate Directors

Events & External Relations

• Assist with planning and coordinating Center events, including workshops, panels, training sessions, and campus programs

• Assist with management of logistics: scheduling, venue arrangements, catering, materials, registration, and follow-up

• Assist with the coordination of occasional off-campus events

• Maintain professional relations with partner organizations and municipal contacts

• Help coordinate with other campus departments such as Advancement, Communications, Facilities Operations, Gateway Career Center, Information Technology Services, Landis Center for Community Engagement, Printing and Copy Services, and Public Safety as needed

Administrative Operations & Support

• Greet students and other visitors professionally and direct them appropriately

• Answer and manage phone calls and emails as necessary for the Center

• Perform administrative tasks including filing, scheduling, and general office coordination

• Assist with Director’s course-related tasks such as posting materials on Moodle and coordinating with the Academic Resource Center

• Make travel arrangements for the Director and Associate Directors as needed

• Schedule on-campus, off-campus, and virtual meetings (e.g., via Zoom) including coordinating availability when necessary

• Manage inventory and purchasing of office supplies and equipment

• Oversee expenditures, perform basic bookkeeping, and complete reimbursement forms

• Reconcile monthly operating accounts for the Center and track budget accounts

• Submit work orders for office maintenance

• Access research materials through the College library and other sources such as SSRN

• Operate and maintain office equipment including computers, printers, copiers, and phones

• Ensure office and College policies are followed

• Coordinate with vendors and outside contractors

• Provide general support to ensure organizational effectiveness and efficiency