Administrative Assistant

Company: Avanceon


Vision and Mission:


At Avanceon, our vision is to be a pioneering leader in technology-driven manufacturing, revolutionizing the production of essential products to create a more sustainable future. Our mission is to transform the manufacturing of essential products by harnessing the power of technology, fostering collaboration, and driving innovation.


Job Summary:


We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our technology-driven manufacturing team. This role will focus on assisting with on- and off-rent tickets, managing re-rentals, preparing purchase orders, answering phones, and providing general administrative support to the CEO and other team members.


Key Responsibilities:


- Prepare and process purchase orders for equipment and services, ensuring timely submission and accurate documentation.
- Answer and direct incoming calls, providing excellent customer service and addressing client inquiries in a professional and efficient manner.
- Provide general administrative support to the CEO, including scheduling meetings, managing calendars, and preparing correspondence.
- Maintain accurate records, files, and documentation related to rental equipment, purchase orders, and other transactions.
- Act as a point of contact for internal and external stakeholders, ensuring effective communication and collaboration.
- Assist with other administrative tasks as needed to support the branch's operations and overall efficiency.


Requirements:


- 1-2 years of experience in customer service or a related field
- Excellent written and verbal communication skills
- Flexibility to adapt to changes and maintain productivity in a dynamic work environment
- Strong problem-solving skills and attention to detail


Preferred Skills:


- Strong organizational and time-management skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with rental and inventory management systems


Personal Attributes:


- Proactive and resourceful, with a can-do attitude
- Ability to work independently and as part of a team
- Strong customer service orientation and problem-solving skills
- Discretion and professionalism in handling confidential information


Benefits:


- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- On-the-job training
- Paid time off
- Vision insurance
- Work from home
- Tuition Assistance Program
- Bonus programs


Schedule:


- Monday to Friday
- Full-time and part-time positions available
- Work location: Remote


Pay:


- $30.00 - $40.00 per hour
- Expected hours: no less than 40 per week