Administrative Assistant II

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself—sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:

• Advance Airport Development
• Transform the Customer Experience
• Optimize Ongoing Business
• Cultivate Our Culture

Here, you’ll find a workplace culture that is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

• Location: The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.
• Salary: The hiring salary for Administrative Assistant II is starting at $57,800. The full pay range for Administrative Assistant II is $49,402 to $79,042.
• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!
• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.
• Application Deadline: August 27, 2025. Applications will be reviewed after the closing date.

About the Job:

The Terminal Operations department is seeking a detail-oriented Administrative Assistant II to keep their team running at top performance by supporting daily operations. The ideal candidate will thrive in a fast-paced environment, will enjoy solving problems, and will take pride in keeping tasks organized and efficient. 

Their excellent written and verbal communication skills will be key in building and maintaining positive working relationships with internal teams, external vendors, and key airport stakeholders. A collaborative mindset and the ability to navigate sensitive or time-critical situations with professionalism and discretion are essential to maintaining the integrity of the department’s programs, supporting operational projects, and ensuring timely execution of critical tasks. 

What You’ll Do:

• Records Management: Prepares departmental correspondence and documents with accuracy and precision, including memorandums, charts, reports, contracts, agreements, amendments, agenda sheets, forms, and timecards. Serves as the department’s Records Coordinator, maintaining digital filing systems and ensuring accessible, organized records. Drafts, proofreads, and formats operational documents and correspondence with attention to detail. 
• Front Line Support: Receives and screens telephone calls and high-volume email communications, prioritizing urgent matters and routing inquiries appropriately. Handles sensitive issues with discretion and sound independent judgment. Maintains strong working relationships with internal teams, airline station managers, and other airport stakeholders to support effective communication and collaboration. Support projects and events occurring throughout the Authority campus. 
• Office Support: Attends to a variety of administrative details including inventory management, ordering supplies, and maintaining office equipment. Supports operational projects and special events by assisting with logistics, stakeholder communication, and on-site coordination. Coordinates and confirms meetings for department staff, including scheduling, agenda preparation, note-taking, and distribution of minutes. Manages calendars for department directors or managers and arranges travel and training logistics.  Prepares travel requests, compiles expense reports, and ensures tim