DOC Programs and Support Services-Chief Records Officer

Agency: Department of Corrections
Class Title: SENIOR PUBLIC SERVICE ADMINISTR - 40070 
Skill Option: General Administration/Business Marketing/Labor/Personnel 
Bilingual Option: None 
Closing Date/Time: 03/07/2025
Salary: Anticipated Starting Salary $10,000 a month; Full Range $10,000-$11,000 a month.
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: Term Appointment Gubernatorial (Management Bill) 000

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

 

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

Posting Identification Number  44868 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

The Illinois Department of Corrections is looking to hire a professional Chief Record Officer. The person selected for this position will manage, through subordinate regional staff, all Illinois Department of Corrections facility Record Office operations. Additionally, this position will develop and implement policies and procedures regarding individual in custody record maintenance activities which govern the administration of court-ordered sentences and the records to document the enforcement of those sentences. We invite all qualified individuals interested in meaningful legal work to apply!

Essential Functions

• Serves as the Chief Records Officer for the agency.
• Formulates policies and directs uniform implementation of statutory changes or legal opinions affecting sentence and or good time credits.
• Coordinates Record Offices in the establishment and maintenance of uniform record keeping and sentence calculation procedures for all facilities.
• Serves as full line supervisor.
• Serves as a liaison for the Department’s Record Offices to various State’s Attorney Offices, Attorney General’s Office, other Department of Corrections’ legal staff and the Prisoner Review Board.
• Schedules and conducts regular meetings of facility Record Offices.
• Coordinates with Legislative Liaison in the development of legislative proposals.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
• Requires four (4) years of responsible administrative experience including significant experience in an area related to records management and retention.

Preferred Qualifications

• Prefers seven (7) years of sentence calculation experience for a correctional agency.
• Prefers extensive knowledge of Adult sentencing laws and sentence calculations.
• Prefers at least seven (7) years of professional experience interpreting legislation and appellate mandates.
• Prefers at least seven (7) years of professional experience applying the principles of statistics.
• Prefers at least seven (7) years of experience in a supervisory and/or leadership role.
• Prefers at least seven (7) years of experience providing training to subordinates.
• Prefers extensive knowledge of the functions of State government and of the character of relationships between the Executive branch with other branches.

Condition of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The