Administrative Assistant

Title:

Administrative Assistant

Location:

Venice, FL

Employment Type:

Full-Time / Permanent / Onsite

Who we are

Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa, and Tucson.

What you’ll do

• Provide administrative support for the Mattamy executives including calendar management, travel arrangements, presentations, and expense report management.
• Answer phones, and handle visitors to the office
• Draft and compose correspondence on behalf as needed
• Receive, sort or forward incoming mail.  Coordinate the pick-up and delivery of express mail services including FedEx, UPS, and USPS
• Coordinate purchase/lease and repairs of office equipment.
• Resolve building maintenance issues, as required, working in conjunction with the building management (i.e., lighting, heating, A/C, cleaning, washroom supplies and functionality)
• Coordinate office supply purchasing, including maintaining stock, monitoring usage and distributing received orders
• Ensure a professional appearance of all areas of the office, including kitchen
• May assist with the coordination of both on-site and off-site special events or projects
• Assist with new hire paperwork and on-boarding include I-9 administration
• Process invoices by performing such tasks as coding, matching and verifying payment amounts
• Answer inquiries from suppliers regarding payment within 24-hour turnaround time in professional and courteous manner
• Manage filing for various office functions
• Other related administrative/clerical duties such as scanning, photocopying, filing, and creating business correspondence and presentations

What you bring

• Basic accounting knowledge coupled with 1-2 years prior experience working in a business environment
• Ability to carry out assigned tasks timely and efficiently
• Must be capable of operating in a fast- paced environment, be self-motivated
• Must be detailed and thorough in execution of work
• Good computer skills with demonstrated proficiency in Word and Excel; accounting software package experience would be a plus; JD Edwards or BuildPro experience is a plus
• Notary license preferred
• Data entry experience with high degree of accuracy
• Good investigative and reconciliation skills
• Excellent written and verbal communication skills
• Good customer service and interpersonal skills in dealing with internal and external customers
• Ability to work well under pressure and meet deadlines while remaining well organized
• Must have a valid driver’s license

Bonus points

• Bachelor’s degree in Business Management or related field

Be yourself. We want it that way.

At Mattamy Homes, we’re passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.

Our competitive compensation and full-time employee benefits package includes:

• 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
• Health, Dental and Vision Insurance
• Life Insurance and Short/Long Term Disability
• Flex Spending, 401K with Company Matching and Tuition Reimbursement
• Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program

Mattamy’s mission

To provide the best homeowner experience

Mattamy’s core values

• Teamwork
• Commitment
• Community
• Sustainability

Recent recognition

• Best Places to Work in Charlotte for 2023, 2022, 2020, 2018 & 2017
• Best Places to Work in Jacksonville for 2023, 2022, 2016 & 2015
• Best Places to Work in Orlando for 2023, 2022, 2021, 2018, 2016 & 2013
• Best Places to Work in Phoenix for 2023, 2022 & 2021
• Best Places to Work in Raleigh for 2023, 2022 & 2021
• Best Places to Work in Southeast, FL for 2024, 2023
• Best Places to Work in Tampa Bay for 2023, 2022, 2021, 2020 & 2019

A career with Mattamy Homes is a chance to join a team as solid as they come. We’re an internationally recognized, privately owned homebuilder full of ambitious, talented and hardworking team members. Together we’re making dreams come true with homes and communities designed for the way people live today, and that’s a great feeling.