Front Desk Receptionist/Administrative Assistant

Company Description

We are seeking an energetic, friendly, personable Front Desk Receptionist to join our team. The Front Desk Receptionist will be responsible for greeting, welcoming, and directing office visitors as the initial point of contact. The Front Desk Receptionist will provide excellent customer service to guests and internal office staff, creating a welcoming office environment.

Job Description

• Greeting and welcoming guests and directing visitors.
• Notify company personnel of visitor(s) and entering external visitors into building security system.
• Manage communication and calendars for company meetings, events, and executives.
• Coordinating day-to-day office operations and working closely with building property management and business suppliers as tenant representative.
• Handles all incoming and outgoing mail/shipments for the office.
• Answer, screen, and forward incoming phone calls.  
• Ensure the reception area, conference rooms, and kitchens are tidy and presentable.
• Planning and organizing various company events, offsites, and conferences.
• Manage all aspects of the office’s daily employee lunches, including planning the schedule, coordinating the menu, ordering the meals, and coordinating the delivery.
• Restock office and kitchen supplies.
• Completes routine data entry and clerical work.
• Provide administrative and/or backup support to other departments when necessary.
• Performs other duties as assigned.

Qualifications

• High School diploma required.
• 1-3 years of experience as a Front Desk Receptionist is preferred.
• Detail-oriented with excellent organizational and problem-solving skills.
• Basic computer skills.
• Data entry experience.

Additional Information

• Friendly and bubbly personality.
• Strong interpersonal skills.
• Customer service oriented.
• Attention to detail.
• Ability to act with integrity, professionalism, and confidentiality.