Administrative Manager

Administrative Manager 

CR 

About Sherwood Design Engineers

Sherwood is a civil and environmental engineering firm that is committed to investing in and embracing people, communities and the environment. 

Our team has delivered net zero energy and net zero carbon systems, net positive water systems, resilient coastlines, natural resource protection, green streets, living roofs and more for thousands of clients in the region and across the globe. We specialize in sustainable infrastructure, water management strategies, and systems based solutions for infrastructure and landscapes. Our civil engineering practice involves University, hospitality, industrial, infrastructure, commercial and residential concentrations. Our work includes private, public and not-for-profit clients. Our focus is on the conservation and management of the consumption of all site resources — carbon, energy, water, and waste. We’ve worked on over thirty award-winning projects, and our work has been published internationally.

Founded in 2003, our award-winning projects include Hudson Yards in New York (the largest private real estate development in U.S. history), San Francisco Better Streets Plan, Greater New Orleans Urban Water Plan, revitalization of the iconic waterfront Brooklyn Bridge Park, and the 35 square-km Baietan Urban Area Plan in the heart of Guangzhou, China.

Our mission is to engineer an environmentally and socially regenerative planet. Will you join us?

Role Summary

Sherwood is currently seeking an Administrative Manager with 6+ years of experience to support our growing, progressive and dynamic civil and environmental engineering team in Costa Rica. This person will lead the administrative, human resources, financial, and operational functions of our Costa Rica office, located in San Jose. 

This position plays a key role in supporting local operations, ensuring accurate financial reporting, regulatory compliance, and coordinating effort with the Principals in Costa Rica and with the company HR Department, the COO and CFO.  The successful candidate will supervise an Administrative Assistant, manage relationships with vendors and service providers, oversee payroll and accounting, and support the firm’s local strategic initiatives.

We are looking for an experienced professional with strong organizational, analytical, and interpersonal skills who can balance daily operational management with long-term strategic objectives.

Minimum Skills

• Typically 6+ years of industry experience, or a relevant combination of education and experience
• Proficiency in Google Suite, Microsoft Office, financial accounting systems (ie AJERA, Quickbooks)
• Strong interpersonal skills; able to collaborate with individuals at all levels of the organization
• Attention to detail and ability to coordinate multiple tasks while dealing with interruptions
• Excellent verbal and written communication skills
• Takes initiative, able to work independently, and stay organized
• Able to maintain confidentiality of highly sensitive information

Key Responsibilities

Financial Management

• Oversee monthly accounting and financial closings in coordination with external accounting firm
• Support the local Management Team in the development and monitoring of the annual budget
• Supervise client invoicing, ensuring accuracy, timely submission, and proper documentation.
• Monitor accounts receivable and follow up on client payments.
• Prepare and review monthly financial reports (AR, revenue, utilization, expenses) for submission to the CFO and U.S. finance team.
• Manage at least one staff responsible for financial reporting, payroll processing, invoicing and other regular financial duties
• Supervise local payroll processing and pension contributions.
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