Undergraduate & APC Medical Education Specialist

Department:

10802 Advocate Aurora Health Corporate - Medical Education Office

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

This role would be considered hybrid. At times, the teammate would be expected to be onsite at any of the IL AHC teaching hospitals as needed.

Serves as the coordinator for medical students and APC programs, site coordination. Provides administrative support to the Residency Program Director, and Medical Student Program Director including program administration, recruitment, data and budget management, manages residency and student schedules, coordinates evaluation management system, manages resident and student on-boarding including orientation, and maintenance of accreditation.

Major Responsibilities:

• Responsible for organizing and maintaining a comprehensive resident/fellow database
• Manages and prepares Resident Call schedules for multiple programs (12) on a monthly basis and distributes same to residents, faculty, program administrators, and surgical staff.
• Maintains residency quality database. Prepares and maintains a comprehensive list of fellows and provides information to HR and Medical Education Office as necessary.
• Oversees the maintenance of a resident files for current and past orthopedic residents and surgical critical care fellow. (demographic information, licensure, and visa information)
• Verifies training for current and past surgical critical care fellows for licensure and medical staff membership/privileges.
• Assists RPA with surgical critical care fellow performance review by tracking requirements and compiling appropriate supporting documents
•  Coordinates exit interview processes of trainees, the program, faculty, and rotations with the Site Program Director.
• Manages 3rd and 4th year medical student rotations for surgery and orthopedic programs.
• Responsible for conducting department orientation and management of schedules for 3rd & 4th year medical students. Ensuring documentation of policy review and other required documentation; ensures compliance procedures are followed by students prior to starting rotations. (approximately 120 students annually)
• Manages student database and prepare student activity reports as needed and verifies trainee information.
• Develops, copies and distributes syllabus, assigned readings and schedules for medical students and residents rotating at participating sites (IMMC, Lutheran General, Cook County Hospital, University of Illinois Medical Center, Mercy Hospital and St. Francis Hospital)
• Coordinates student evaluations and reviews with clerkship directors and submits final summaries to the respective medical school. Completes student letters of recommendation as requested
• Receives inquiries from medical students and residents and triage as necessary to others within the department or other hospital departments.
• Generalized Communication  
• Responds to resident inquires and refers moral or unusual request to the RPA or Program Director for follow-up.
• Communicates with residents regarding annual compliance issues. Ensure timely compliance with policies and procedures
•  May survey as proctor for various specialty exams
•  Coordinates advertisement and marketing plan for fellowship recruitment and serves as website administrator for surgical critical care website, including web design, production, and content editor. Ensures website content is designed, created, published and updated in a timely fashion and reflective of the fellowship program.
• Receives inquires from residents and applicants and triage as necessary to RPA or Program Director or others within the department or in other hospital/Medical Education/Administration Departments.
• Continuing Medical Education liaison.
• Coordinates speaker arrangements, processes honorarium, reconciles expenses and submit for reimbursement based on AIMMC reimbursement guidelines.
• Ensure program documentation is submitted within established timelines and monitor for compliance bringing outliers to Activity Director's attention.
• Coordinates submission of CME application. Completes CME application and ensures required documentation for CME cre