Human Resource Assistant: Virginia Correctional Center for Women #00337

Title: Human Resource Assistant: Virginia Correctional Center for Women #00337

State Role Title: Admin and Office Spec III

Hiring Range: $42,950.00 - $56,453.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Virginia Corr Ctr For Women

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Responsible for the daily administrative and Human Resources (HR) duties at a Department of Corrections (DOC) institution. Provide assistance with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. The job involves a wide range of support activities inside HR unit, from coordinating meetings to maintaining employee records/database (manual and electronic) to posting job ads. Also, act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Provides clerical and administrative assistance to the Human Resources Officer (HRO) to ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, BES and the database and assist, when necessary, with time/leave maintenance. Acts as an HR advocate and assists the HRO in day-to-day duties to provide effective customer service in all areas of Human Resources.

Minimum Qualifications

High School Diploma or Equivalent. Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position. Knowledge of federal, state policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker’s Compensation. Excellent verbal and written communication skills. Excellent interpersonal skills to interact with all levels of management with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational and time management skills with attention to detail. Proficient with Microsoft Office Suite or related software. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Effective HR administration and people management skills. Exposure to payroll practices. Good understanding of HR functions and best practices. Knowledge of general Human Resource policies and procedures.

Additional Considerations

Hands-on prior experience with an HR system (such as HRIS or HRMS). Familiarity with HR applicant software and resume databases. Some experience as an HR Assistant will be preferred. Knowledge of Department of Corrections (DOC) policies and procedures related to Human Resources. Working knowledge of timekeeping practices. Courses in business, office practices and procedures, and automated business applications.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decis