Executive Business Administrator

Last Energy seeks an Executive Business Administrator to support the CEO and his external communications. This role includes executive communications, logistical support, calendar management, and office administration. This position will provide project support and requires the ability to manage multiple deadlines, all while exercising the highest level of professionalism and discretion.
This role reports directly to the CEO and works collaboratively with the Last Energy team in Austin.

Key Duties & Responsibilities

• Optimize the CEO's calendar for the most efficient workflow, and be available for real-time troubleshooting
• Support technical needs of meetings and events
• Coordinate and arrange meetings, reference agendas, and properly archive notes
• Attend meetings when requested to take minutes and ensure follow-through on discussed items
• Coordinate and communicate itineraries among Last Energy travelers, ensuring minute-by-minute flow for all travel/meeting arrangements while traveling
• Liaison with other stakeholders, relaying timely/critical information to and from team members
• Distribute appropriate communications to appropriate personnel using good judgment and discretion in communicating sensitive information
• Provide routine notifications to several key business partners
• Support the operations team in planning events and office management
• Other duties as assigned

Qualifications

• Bachelor’s degree preferred
• Strong command of Microsoft Suite and of Google Suite
• Excellent English writing skills
• Ability to communicate, both written and verbally, in an effective manner to the intended audience
• Critical thinker, ability to creatively solve problems, deal with ambiguity and a fast-paced changing environment
• High motivation & initiative, ability to handle multiple assignments, prioritize, and meet deadlines in a fast-paced environment