Administrative Support Specialist

Job Description:

Saab, Inc. is seeking a dynamic, results-oriented individual to serve as an Administrative Support Specialist/Receptionist for our national headquarters in Auburn Hills, Michigan. As the first line of communication, this role is responsible for creating a professional and welcoming environment for international and domestic customers, vendors, visitors, and employees. The ideal candidate will demonstrate a poised and professional demeanor, a positive attitude, excellent communication skills, and a professional appearance.

Responsibilities include:

• Greet visitors at the Saab office.

• Maintain an accurate visitor log and distribute badges.

• Provide professional phone coverage at all times; screen calls and use independent judgment to determine which require immediate attention.

• Overall management of busy calendars.

• Coordinate and schedule meetings.

• Process and track expense reimbursements.

• Maintain and update contact lists.

• Manage inventory and ordering of office supplies.

• Provide backup support to other administrative assistants as needed.

• Assist with additional projects and perform other duties as required.

• Maintain punctual, regular, and consistent attendance.

• Process foreign travel requests.

• Print ID cards.

• Process classified visits.

• Perform daily PO Box checks, including classified mail pickup.

• Support personal security clearance processing, including initiating investigations and re-investigations.

• Package and mail classified materials.

Compensation Range: $23.51- $28.17 per hour

The compensation range provided is a general guideline. When extending an offer, Saab, Inc. considers factors including (but not limited to) the role and associated responsibilities, location, and market and business considerations, as well as the candidate's work experience, key skills, and education/training.

Skills and Experience:

• High School Diploma or equivalent.

• 3+ years of experience in an administrative support role.

• Proficiency in email, Microsoft Office Suite, and other computer-based systems (i.e., Oracle).

• Self-starter and self-directed, with the ability to think creatively to improve efficiency and processes.

• Ability to multi-task and balance multiple responsibilities efficiently.

• Excellent customer service skills with a positive and helpful demeanor.

• Exceptional verbal and written communication skills, with the ability to adapt to your audience.

• Punctuality and dependability.

• Strong teamwork skills.

• Organizational skills and project coordination experience with attention to detail.

Citizenship Requirements:

Must be a U.S. citizen, Permanent Resident (green card holder), or protected individual as defined by 8 U.S.C. 1324b(a)(3).

Drug-Free Workplaces:

Saab is a federal government contractor and adheres to policies and programs necessary for sustaining drug-free workplaces. As a condition of employment, candidates will be required to pass a pre-employment drug screen.

Benefits:

Saab provides an excellent working environment offering professional growth opportunities, competitive wages, work-life balance, a business casual atmosphere and comprehensive benefits.

Highlights include:

• Medical, vision, and dental insurance for employees and dependents

• Generous paid time off, including 8 designated holidays

• 401(k) with employer contributions

• Tuition assistance and student loan assistance

• Wellness and employee assistance resources

• Employee stock purchase opportunities

• Short-term and long-term disability coverage

About Us:

Saab is a leading defense and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 19,000 talented people, Saab constantly pushes the boundaries of technolo