Senior Director Property & Facilities

Purpose of Job:

The Senior Director, Property & Facilities (P&F) is responsible for overseeing and managing the day-to-day operations of White Horse Village’s facilities and grounds (Maintenance, Environmental Services & Security). They will ensure that all equipment is maintained, repair needs are addressed in a timely manner, and safety standards are met. The role involves managing teams within P&F, coordinating with various departments to ensure the facilities and grounds are running smoothly, and working with vendors to ensure timely delivery of supplies and equipment. The Senior Director must also be able to identify and implement process improvements to increase efficiency and productivity. They are responsible for maintaining compliance with all applicable regulations and managing budgets for facility operations.

The Senior Director must work closely with other departments and stakeholders to develop a comprehensive capital plan that aligns with White Horse Village’s strategic objectives and budget. The plan (which includes an ongoing 10-year plan for replacement needs of specialized equipment and infrastructure (i.e., HVAC, roofing etc.) should be regularly reviewed and updated to ensure that it remains relevant and responsive to changing needs and priorities.

The Senior Director plays a critical role in ensuring that an organization's facilities are safe, efficient, and well-maintained. This position requires strong leadership skills, technical knowledge, problem-solving, communication skills and the ability to work collaboratively with other departments and stakeholders. The successful candidate will have a proven track record of managing facilities operations and team members, developing, and implementing maintenance programs, and identifying opportunities for process improvement.

Introduction:

Your job description has been designed to outline the responsibilities of your specific job title.   Every effort has been made to include all items.  It is understood that NOT all situations can be listed. The omission of specific duties or responsibilities does not mean that you should not complete the task. Your job description outlines the general duties as well as other duties that may be assigned by the President & CEO/Vice President Operations.

Administrative Functions:

Maintain a good work rapport with inter-departmental personnel

Assist in planning, developing, organizing, and implementing departmental activities as directed

Assist coordinating departmental service with other departments

Adhere to all WHV policies and procedures

Create and maintain a good customer service environment

Attends monthly town hall meetings as scheduled.

Training/In-Service Attendance:

Attend and participate in all required in-services and educational classes.

Completes annual compliance training.

Safety and Sanitation:

Follow and establish safety procedures and precautions when performing the aspects of your job.

Report all injuries immediately to your supervisor.

Lift using proper technique.   Assist others when directed.

Report all unsafe and hazardous conditions and equipment to your supervisor.

Maintain a work area that is clean and hazard free.

Follow all infection control procedures as they apply.

Know and follow fire and disaster plans.

Use personal protective equipment when performing tasks that involve infectious materials.

Equipment and Supply Usage:

Report all equipment malfunctions or breakdowns immediately.

Report low or depleted supplies to the appropriate person.

Use equipment for its intended purpose.

Follow correct official procedures when using equipment.

Resident Rights:

Maintain the confidentiality of resident information

Handle all resident property with respect

Knock before entering a resident’s living unit (if necessary)

Ensure that residents are treated fairly and with respect allowing for individuality and privacy

Uphold the residents’ civil rights

Regulatory Compliance:

Follow all OSHA, DHS, DOH, CDC guidelines

Review book of Safety Data Sheets prior to working with any chemicals

Treat all team members fairly and equally without regard to race, color, creed, national origin, age, sex, sexual orientation, religion, ADA or marital status

Adhere to all local, state, or federal regulations as they apply

Abides by White Horse Village’s Code of Conduct.

Committee Function: