Administrative Assistant

Company Description

WHO WE ARE:

Did you know that over 6 billion trees started their lives as PRT seedlings?

From our roots in 1988, when a group of dedicated employees banded together to purchase six seedling nurseries, PRT has grown into North America's largest forest seedling provider.

Today, with 28 nurseries across the US and Canada, and 14 seed orchards, we grow over 630 million high-quality seedlings annually. We're proud to play a vital role in supporting reforestation and sustainable forestry practices across the continent.

We're a company driven by shared success and a passion for environmental stewardship. We provide the foundation for healthier forests and a greener future.

We would love for you to be a part of what we’re growing!

WHAT WE VALUE:

• Nurturing Relationships: We believe in building strong, authentic connections with our customers, our colleagues, and our communities.
• Driving Excellence: We're committed to delivering exceptional results and exceeding expectations in all that we do.
• People-First Mindset: We prioritize the well-being and development of our employees, fostering a culture of respect, support, and collaboration.
• Making a Difference: We're passionate about contributing to a healthier planet and creating a lasting legacy for generations to come.

Job Description

ABOUT THE ROLE:

Administrative Assistant: Be the Backbone of Our Pine Hill Operations!

PRT is seeking a Full time Administrative Assistant to support one of our largest nurseries,  to be based in Camden, AL at PRT Pine Hill.  This pivotal role provides comprehensive administrative support, ensuring the smooth and efficient day-to-day operations of our Pine Hill bareroot and containerized seedling facilities. You'll be instrumental in managing critical functions including safety administration, inventory and logistics tracking, and financial administration for the Pine Hill site (approximately 80% of duties). Additionally, you'll contribute to broader administrative responsibilities across our Southeast nursery locations, assisting with seedling inventory management, quality assurance process coordination, and financial activity improvements (approximately 20% of duties). This is an exciting opportunity to be an integral part of our team, directly supporting our Nursery Manager, Nursery Supervisor, and regional VP Operations with meticulous attention to detail and a proactive approach to all tasks.

Key Accountabilities of the Adminstrative Assistant:

Essential Functions

Under the guidance and supervision of the Nursery Manager, the Administrative Assistant performs a wide variety of essential functions including, but not limited to:

• Pine Hill Administrative Responsibilities (approximately 80% of duties and time commitments)
  • Safety Administration – Organizing and documenting training, hazard reporting, and supply-management activities for the site
  • Inventory/Logistics Administration – Organizing and managing records for crop inventories, asset/consumable inventories, seed inventory, production, and seedling shipping activities
  • Financial Administration – Accounts receivable and accounts payable management
• Southeast Nurseries Administrative Responsibilities (approximately 20% of duties and time commitments)
  • Process coordination and improvement
    • Seedling inventory management facilitation
    • Quality assurance process coordination, such as soil/foliar samples, seedling measurements, etc.
    • Coordination of physical asset inventories (seed, consumables, equipment, etc.)
    • Production-side improvements in financial activities, such as accounts receivable and statement analysis

Secondary Functions

• Perform new duties as assigned by Nursery Manager.
• Travel will be mostly local during business hours, although some out of town and overnight may be required <5%.

LOCATION: PRT Pine Hill, Camden, AL

Qualifications

WHO YOU ARE:

We're looking for a highly organized, self-motivated, and detail-oriented individual with a strong administrative background to join our team as a Nursery Administrative Specialist. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and demonstrate a proactive approach to managing a diverse range of administrative tasks.

Qualifications & Background:

• Minimum of 3+ years of progressive administrative support experience, preferably in a manufacturing, production, or agricultural setting.
• Proven