Administrative Assistant

Description

The Administrative Assistant provides basic administrative support and limited operational support to one or more managers and/or unit. Responsibilities will typically include answering phones, arranging meetings, coordinating calendars, and creating/maintaining documents. Assists in basic data collection, budget administration, compiling and organizing materials as well as preparing standardized reports, spreadsheets, and presentations.

 

This is a full-time onsite position which requires employees residing within 50 miles of the San Juan, Puerto Rico work onsite at the office from Monday – Friday, 8:30 AM to 5:00 PM AST.

 

Responsibilities:

• Answers, screens and routes telephone calls. Resolves routine administrative problems and answers inquiries.
• Greets and directs visitors, as appropriate, concerning activities and operations of department/ division.
• Arrange meetings and conferences, schedules appointments and perform other duties related to maintaining one or more individual calendars.  Ensure materials are prepared and distributed; handles any related logistics.
• Receives and responds to routine correspondence (some of which may be confidential); proofreads, revises and edits other materials for accuracy, thoroughness and appropriateness.
• Compiles, updates, organizes and/or analyzes basic information for inclusion in huddle boards, reports, budgets, presentations and/or customer packages; prepares charts, graphs, or other presentations as necessary.
• Coordinates travel arrangements, to make efficient usage of time.
• May assist with small scale event planning.
• Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc.
• Assists with new hire setup/onboarding and training coordination. May act as office/department safety contact and provide support to business continuity work.
• Provides support to compliance-related work, to include records retention, reconciliation, and auditing work.
• Prepares, organizes, maintains and retrieves documents, to include scanning and online archiving.
• Sorts, screens, and distribute incoming and outgoing mail; prepare photocopies and operates a variety of office equipment.
• May order and maintain supplies.

Qualifications

• Ability to apply basic administrative skills to perform standardized duties (e.g., to prepare communications, reports, spreadsheets, exhibits for presentations, etc.) and acquire a better understanding of the business operations.
• Effective organizational, interpersonal and communication skills required to help resolve routine problems, answer general questions and know when to escalate more complex issues.
• Ability to use software applications (e.g., MS Office) to create basic exhibits, presentations, reports, spreadsheets, etc.
• Typically requires a minimum of 0 to 2 years of relevant administrative experience and/or successful completion of an administrative assistant certificate program.

About Us

Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.As a purpose-driven organization, Liberty Mutual is committed to fostering an environment where employees from all backgrounds can build long and meaningful careers. Through strong relationships, comprehensive benefits and continuous learning opportunities, we seek to create an environment where employees can succeed, both professionally and personally.At Liberty Mutual, we believe progress happens when people feel secure. By providing protection for the unexpected and delivering it with care, we help people embrace today and confidently pursue tomorrow.We are dedicated to fostering an inclusive environment where employees from all backgrounds can build long and meaningful careers. By actively seeking employee feedback and amplifying the voices of our seven Employee Resource Groups (ERGs), which are open to all, we create an environment where every individual can make a meaningful impact so we continue to meet the evolving needs of our customers.We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit off