Accounts Payable and Payroll Specialist (Santa Rosa)

POSITION TITLE: Accounts Payable and Payroll Specialist

REPORTS TO (TITLE): Accountant

DESCRIPTION OF POSITION:

Responsible for preparing payrolls, accounts payable and other accounting records.

KEY RESPONSIBILITIES:

• Prepares payroll from time cards on a bi-weekly basis including clerical work to compute or assure computerized computation of earnings, deductions and benefits payments for employees in order to generate paychecks.
• Reviews time cards, tab runs and paychecks for accuracy and ensures timely distribution of checks and reports.
• May verify and process additions to and deletions from payroll.
• Generates final paychecks for terminations.
• Run necessary payroll reports.
• Notify various department supervisors of any missed time clock punches for their staff.
• Handles routine payroll questions.
• May maintain records of sick leave, vacation and other benefits accrued by employees.
• Process invoices for Accounts Payable including review of invoices for appropriate documentation and approval prior to payment.
• Posts checks, balances, and adjust accounts.
• Maintains all accounts payable reports, spreadsheets and accounts payable files.
• Performs related duties, as requested.
• Upholds the Organization's ethics and customer service standards.

Requirements

POSITION Requirements:

Knowledge and Experience:

• High School diploma or equivalent required. Bachelor’s degree preferred.
• 2 years healthcare experience in accounting and/or payroll highly desired.
• General knowledge of Federal and State employment and wage laws.
• ADP Payroll system and Doc Link experience helpful.
• Experience with managing complex and detailed records.
• Health care industry preferred.

Skills and Abilities:

• Maintains confidentiality of patients at all times
• Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.
• Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint.)
• Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Good judgment, problem solving and decision-making skills.
• Demonstrated commitment to working collaboratively as well as possessing the skills to lead, influence, and motivate others.
• Ability to work in a fast-paced, expanding organization.

Physical Requirements:

While performing the duties of this job, this position is frequently required to do the following:

• Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.
• Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.
• Give and follow verbal and written instructions with attention to detail and accuracy.
• Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.
• Vision: see details of objects at close range.
• Coordinate multiple tasks simultaneously.
• Reach forward, up, down, and to the side.
• Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.
• Lift up to five (5) pounds.

Benefits

• Medical
• Vision
• Dental
• 401(k)
• 3.5 Weeks Paid Time Off
• $25,000 Life insurance policy is provided at no charge to the employee