APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Penn State's Office of Faculty Affairs (OFA) is seeking applicants for the role of an Administrative Assistant (Senior Support). The scope, complexity, and critical/sensitive nature of this position in the Office of the President and Provost requires a very high level of commitment to confidentiality and the capacity to work independently as well as collaboratively within the Office of Faculty Affairs. The complex and confidential administrative responsibilities of this role impact the entire University and are not specific to just one college or one campus. The position has a primary focus on managing the operational activities of the Office of Faculty Affairs including leading, coordinating, and communicating processes and programs, as well as providing administrative support for the three Associate Vice Provosts for Faculty Affairs. The successful candidate will be a team-oriented professional who has demonstrated success in a fast-paced, deadline-sensitive environment and can maintain a high level of discretion.

This position is responsible for overseeing faculty affairs processes, such as Visiting Scholars, sabbatical leave, non-tenure-line promotions, and faculty exit interviews among others.  This person trains and serves as the primary point of contact with administrative staff in all academic units, as well as interfaces regularly with partner offices including Penn State Global, Office of General Counsel, Workday, Human Resources, and Senior Vice President for Research. This position may also serve as backup to the Executive Assistant of the Senior Vice Provost and/or support programs offered by the Center for Faculty Development and Advancement and searches.

Primary responsibilities include:

• Develop and maintain direct working relationships with senior University officials
• Resolve inquiries related to, and ensure compliance with, academic policies and procedures
• Recommend changes to policies and procedures
• Develop project work plans and project phases to ensure effective and efficient workflow
• Compose and edit correspondence, reports, publications, presentations and other documents
• Gather, compile, and analyze data for a variety of reports and publications and monitor their production
• Co