Administrative Assistant II (Hybrid)

HELP US BRING THE GIFT OF HEALTH TO LIFE.

Working at Pharmavite is an experience like no other. With a focus on complete nutrition for all, each endeavor is urgent and every day counts. You'll have the opportunity to work on the #1 selling national vitamin and supplement brand, Nature Made, as well as an exciting portfolio of other products that are shaping the future of the healthy living industry. Consumer-driven innovation, high quality products and a promising portfolio, all driven by a team with a shared sense of purpose -- that's Pharmavite. Join us to bring the gift of health to life.

This role is not available for sponsorship including I-983 participation.

The Administrative Assistant II role will support Pharmavite's Quality department and its programs, projects, and key initiatives. This role provides general administrative support to assigned manager, department, or team. May administer programs, projects and/or processes specific to manager, department, or team. This role may assist in budget preparation and control. 

Critical contributions this role is counted on to deliver include: 

• Independently administers programs, projects, and/or processes specific to manager, department, or team.  

• Responds to department-relevant questions from internal and external contacts. Acts as administrative liaison for department or team within and external to organization.  

• Audits vendor invoices, processes check requests and tracks spending against budget. Maintains budget data.  Tracks and analyzes budget variances and adjustments.  

• Answers calls or composes written correspondence. 

• Aids in composing, editing, preparing, and distributing materials for meetings and presentations.  Prepares presentations involving graphics in various formats including Word, PowerPoint, and Excel spreadsheets.  

• Schedules meetings, conference calls, and appointments; tracks calendars.  Arranges meetings and orders meals, as necessary. 

• Prepares correspondence, makes copies, and files documents. Organizes department reference materials.  

• Will assist with booking of travel and completion of detailed expense reports.  

• Will support organization of events; internal and external

Ideal Candidate:

The ideal candidate for this role will have experience providing administrate support to multiple senior roles. The ideal candidate will be passionate about working within and supporting a collaborative and multi-site organization. The ideal candidate will be able to support an increasingly agile organization that is supporting change and company growth. 

You’ll be most successful in this role if you have:  

• Will have the proven ability to collaborate and independently lead efforts or projects.  

• Will have the proven ability to provide administrative and communication support to multiple departments across multiple locations. 

• Will have the proven ability to communicate to a cross-functional audience, both written and verbal.  This communication may include technical topics. 

• Will have the proven ability to provide scheduling, planning, and logistical insight