Administrative Assistant IV

About Lumen

Lumen connects the world. We are igniting business growth by connecting people, data and applications – quickly, securely, and effortlessly. Together, we are building a culture and company from the people up – committed to teamwork, trust and transparency. People power progress.

 

We’re looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.

The Role

This role provides high-level administrative support to the SVP of Strategy, Pricing, GTM, and Marketing Operations, as well as at least one additional VP. The Executive Assistant will operate with minimal supervision and a high degree of autonomy, often handling confidential matters and navigating complex organizational dynamics.

We’re looking for someone who brings more than just administrative expertise—someone who is:

• Responsive and adaptable, able to shift gears quickly in a fast-paced, evolving environment.
• A clear and confident communicator, skilled at coordinating across multiple stakeholders and ensuring alignment.
• Proactive and detail-oriented, taking full ownership of logistics and planning to keep priorities on track and leaders focused.

Location

This is a hybrid position in Bellevue, WA. 

The Main Responsibilities

• Organizes and maintains calendars, arranging, coordinating, and prioritizing scheduling and logistics.
• Coordinates activities across departments and possibly business units.
• Utilizes critical thinking skills and thorough knowledge of the business and organization to prioritize advanced-level executive administrative work.
• Accurately and professionally handles multiple simultaneous high-priority issues.
• Conducts normal administrative tasks such as scheduling travel schedules, processing expense reports, meal arrangements, etc.
• Drives priorities and critical items through task lists and manages short-term and long-term schedules.
• Ensures cross-training of other administrative staff for backup support.
• Other duties as required.

What We Look For in a Candidate

• Bachelor's degree or equivalent.
• 5+ years of recent experience working with or supporting a senior executive, or equivalent experience.
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency.
• Effective organizational skills with a focus on confidentiality, accuracy, and attention to detail.
• Excellent verbal and written communication skills.
• Ability to anticipate and proactively resolve potential issues, demonstrating sound judgment and decision-making.
• Demonstrates a positive attitude, resourcefulness, and maintains composure in high-pressure situations.
• Experience working for a global company and coordinating between various time zones.
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• Experience with Teams, Zoom, or other collaborative meeting forums.
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Schedule flexibility to work outside of routine hours.
• Availability for occasional travel to offsite meetings.

Compensation

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.

Location Based Pay Ranges:

$48,700 - $65,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
$51,188 - $68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
$53,625 - $71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.

Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection