Administrative Assistant 3 (PCN 251169)

Posting number: 55011

Department: Transportation and Public Facilities

Division: CRD-Southwest District

Job classification: Administrative Assistant 3

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Transportation, Office and Administrative Support

Summary

You will perform a variety of technical and paraprofessional administrative duties supporting the Southwest District’s budget, capital projects, procurement, human resources, payroll, and operations. You will monitor and reconcile expenditures for an operating budget exceeding $7 million and multiple state- and federally funded projects. You will prepare financial reports, analyze funding and spending trends, and advise the District Superintendent and supervisors on budget issues and recommendations. You will coordinate procurement, personnel, payroll, travel, equipment, and other administrative functions while ensuring compliance with state and federal requirements. The position operates in a dynamic environment requiring sound judgment, initiative, problem-solving, and the ability to adapt to changing district needs.

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving.  We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans. 

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities. The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.

The working environment you can expect:
Our office is located at 5300 East Tudor Road in Anchorage, which has close access to trails and bus routes.

Who we are looking for:
To be successful in this position, the selected applicant will possess the following core competencies:

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates w