Director, Reporting and Program Administration

JOB SUMMARY 

 

The Director, Reporting and Program Administration, plays a pivotal role in managing and optimizing contract programs to ensure vendor compliance and value realization for Marriott International. The Director will lead the collection and reconciliation process and be responsible for adherence to and auditing of vendor requirements. Additionally, the Director will spearhead the development of a centralized database for all administration agreements and the enhancement of workflows through system automation, template utilization, and vendor onboarding improvements. In managing internal stakeholders, the Director will be responsible for delivering insightful monthly and quarterly reports to finance, procurement, and leadership on financial performance and future forecasts. Through data analysis and benchmarking, the Director will identify trends to systematically improve inefficiencies and mitigate missed savings opportunities. This role offers the opportunity to drive and execute contracting strategies, support sourcing initiatives, and contribute to the success of Marriott’s 30+ brands across 10,000+ hotels in 138+ countries. The global team has a presence in 9 offices worldwide (Eschborn, London, Dubai, Cape Town, Shanghai, Singapore, Mumbai, Bethesda MD, Plantation FL) and over 60 clusters representing 200 associates. This role will maximize Marriott’s global purchasing power of $20B+ while supporting strategic supplier relationships. 

 

CANDIDATE PROFILE  

 

Education and Experience  

 

Required: 

5-7 years of experience in finance related role, vendor contract administration, accounting, data management or a related function 

Experience in audit, tracking, validation and contract management role  

Experience using S2P systems (e.g., Oracle, SAP, Coupa, BirchStreet, NetSuite) procurement platforms and analytical tools (e.g. Tableau, Power BI) 

Strong Analytical and Excel skills. Experience using AI / GenAI (e.g., pivot tables, lookups, basic formulas) 

Enterprise mindset with history of transformation and digital process improvement 

 

Preferred: 

Prior experience in hospitality, hotel or corporate procurement, or franchise/vendor management environments 

Familiarity with contract structures common in food & beverage, FF&E (furniture, fixtures & equipment), or operating supply vendor agreements 

Multi-region experience a plus 

 

CORE WORK ACTIVITIES  

 

Manage assigned contract programs, ensure vendor compliance to key financial provisions, timely and accurate collection of data, reconciliation and data normalization, reporting and audit of vendor requirements  

Build and maintain a centralized database or tracking system of all agreements, claim status, and historical payments for audit and reporting purposes 

Lead efforts to improve workflows and systems, including automation, template use, or vendor onboarding enhancements 

Lead analysis of enterprise-wide spend data to identify categories opportunities, supplier consolidation opportunities, and strategies to maximize financial returns 

Assess vendor contracts and key provisions to extract key terms, eligibility criteria, and negotiated timelines; ensure compliance with negotiated terms 

Validate accuracy and completeness of commercial terms  using internal purchasing data and vendor reporting; investigate discrepancies and resolve issues in collaboration with vendors and internal teams 

Deliver monthly and quarterly reporting to inform finance, procurement, and leadership teams; provide forecasting, and analysis on trends, missed opportunities, and optimization potential 

Partner with Procurement, Finance, and Legal teams to align allowance processes with contract terms, purchasing strategy, and accounting standards 

Identify trends, inefficiencies and opportunities for savings and value creation through data analysis and benchmarking 

Maintain documentation and adherence to all regulatory and internal policies and procedures 

Provide direction, mentorship, and oversight to analysts or specialists supporting spend reporting and allowance administration 

 

 

 

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