Accounts Payable - Student Assistant

Job Summary:

• Complete data retrieval from paper and digital sources, retrieve and file paper documents, pack and archive paper files and boxes, and oversee the destruction of documents
• Answer, screen, and route incoming calls and emails.
• Prepare and scan invoice documents/tax identification forms for online access
• Sorting, printing, and forwarding incoming and outgoing mail and emails
• Reconcile credit card statements to ensure that receipts are included, that any sales taxes are included or accrued for, and that all expenses follow the set policy
• Student Assistant will perform other duties and responsibilities as assigned by Director or Lead.

Responsibilities include, but are not limited to:

• Complete data retrieval from paper and digital sources, retrieve and file paper documents, pack and archive paper files and boxes, and oversee the destruction of documents
• Answer, screen, and route incoming calls and emails.
• Prepare and scan invoice documents/tax identification forms for online access
• Sorting, printing, and forwarding incoming and outgoing mail and emails
• Reconcile credit card statements to ensure that receipts are included, that any sales taxes are included or accrued for, and that all expenses follow the set policy
• Student Assistant will perform other duties and responsibilities as assigned by Director or Lead.

Minimum Qualifications: Required Education and Experience

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.
• Special Qualification: Admission or registration as a CSU student.

Required Qualifications

• Maintain a 2.0 G.P.A. or greater per semester and cumulative.
• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
• Eligible to work in the United States
• Payroll Requirement: Social Security Card

Preferred Qualifications

•  Full-time student
• Have and maintain a preferred minimum of a 2.5 GPA or greater and be in good academic standing
• Possess proper phone etiquette
• Professional and friendly demeanor
• Be a team player
• Possess high ethical and confidentiality standards
• Good communication and interpersonal skills
• Ability to handle competing priorities
• Possess strong organizational skills
• Possess the ability to work independently
• Mathematical ability to calculate amounts, addition, subtraction, multiplication, division, percentages, etc.
• Have knowledge and experience using Microsoft Word, Excel, and other applications
• Very detailed oriented, professional demeanor, discretion, and tact

Compensation and Benefits:

Student Employment Anticipated Hiring Range: $16.00 per hour.

The compensation offered will consider internal equity and experience among other factors.

Position Information:

Work status: Part-Time, Temporary, Seasonal

The application deadline is: January 6, 2025 at 11:55 pm (PST)

Academic year available hours: Monday through Friday (8:00 am – 5:00 pm).

Summer available hours: Monday through Thursday (7:00 am - 5:30 pm).

This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position.

Driver’s License Check

Possession of a valid Driver's License may be