Executive Office Administrator

Executive Office Administrator

Company:

The Boeing Company

Boeing Information Digital Technology & Security (IDT&S) is looking for an Executive Office Administrator (EOA) in either Everett, WA; Renton, WA; or Seattle, WA to support executives within the Enterprise Business Systems organization.

The EOA will work in a fast paced and dynamic environment supporting calendar management, travel arrangements and expense reporting, logistical planning for internal and external events, and coordination with other senior executive offices across Boeing. The desired candidate must have strong interpersonal, organizational, collaborative, and time management skills.

Position Responsibilities:

• Prioritizes actions and pro-actively anticipates needs and flow of the office to ensure a smooth operating rhythm

• Schedules meetings, and as directed critically emergent meetings with short notice while prioritizing the calendar

• Plans and implements logistics for senior executive-level internal and external events

• Coordinates and processes domestic and international business travel arrangements, monitors travel logistics, generates expense reports, provides visibility of report status, and assists in reconciling corporate credit card charges and verifying payments to ensure timely and accurate reimbursement

• Processes and screens incoming and outgoing communications to ensure proper dissemination of information

• Communicates a wide variety of information with multiple audiences, both verbally and in writing

• Tracks and maintains information relevant to organizational operations and schedules

• Tracks and maintains designated conference room schedules for availability and efficient use of resources

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies

• Tracks and maintains designated conference room schedules for availability and efficient use of resources

• Orders and maintains office supplies

• Assists with onboarding of contractors and employees in support of organizational needs

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience as an Office Administrator supporting an Executive Leader

• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 3+ years of experience managing executive schedules and calendars using Microsoft Outlook

• 3+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements

• 3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s degree or higher

• 3+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges

• 3+ years of experience in a role which required strong interpersonal and communication skills

• Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution

• Experience using collaboration tools (e.g., Microsoft Teams)

• Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly

• Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibili