Executive Office Administrator

Executive Office Administrator

Company:

The Boeing Company

The Boeing Company is looking for an Executive Office Administrator (EOA) to join their team in Seattle, WA. This position will support the Boeing Enterprise Security (BES) Vice President/Chief Security Officer under Information Digital Technology & Security (IDT&S), and other executives directors within the organization.

The EOA will work in a fast paced and dynamic environment supporting calendar management, travel arrangements and expense reporting, logistical planning for internal and external events, and coordination with other senior executive offices across Boeing. The desired candidate must have strong interpersonal, organizational, collaborative, and time management skills.

Position Responsibilities:

• Prioritize and schedule senior executive-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work

• Plan and implement logistics for senior executive-level internal and external events

• Coordinate and process domestic and international business travel arrangements, monitor travel logistics, generate expense reports, provide visibility of report status, and assist in reconciling corporate credit card charges and verify payments to ensure timely and accurate reimbursement

• Process and screen incoming and outgoing communications to ensure proper dissemination of information

• Communicate a wide variety of information with multiple audiences, both verbally and in writing

• Track and maintain information relevant to organizational operations and schedules

• Track and maintain designated conference room schedules for availability and efficient use of resources

• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies

• Provide guidance to less experienced employees

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.

Basic Qualifications (Required Skills/Experience):

• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 5+ years of experience managing executive schedules and calendars using Microsoft Outlook

• 5+ years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements

• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s degree or higher

• 5+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges

• 5+ years of experience in a role which required strong interpersonal and communication skills

• Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution

• Experience using collaboration tools (e.g., Microsoft Teams)

• Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly

• Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

<