Administrative Specialist CL2

Position Title: Administrative Specialist CL2 Location: University of Maine at Farmington (Merrill Center)

The University of Maine at Farmington is seeking a dynamic and organized Administrative Specialist CL2 to join our team. This key, full-time position is based in the Merrill Center, the central hub for student services and administrative operations on our campus.

This role provides essential support for the daily operations of our central departments and serves as the primary point of contact for students, faculty, and staff.

Key Responsibilities Include, But Are Not Limited To:

• Front-Line Communication: Serving as a primary point of contact for the office, managing a full range of communications (in-person, phone, and email) regarding non-routine questions, issues, and procedures.
• Problem-Solving: Handling complex and sensitive student, family, and staff requests with professionalism and discretion, requiring a comprehensive understanding of relevant university policies, FERPA, and other rules.
• Administrative & Project Coordination: Planning and coordinating projects, meetings, and events
• Departmental Support: Providing a high level of administrative support to department leadership, including calendar management, processing forms (e.g., requisitions, travel vouchers), and maintaining organized digital and physical records.

The Ideal Candidate Will Bring:

• Strong administrative expertise and exceptional organizational skills.
• Outstanding interpersonal and communication skills (both verbal and written).
• A dedication to providing excellent service in a vibrant academic setting.
• Proven ability to problem-solve and handle complex, non-routine issues.
• The ability to manage confidential information concerning students, families, and faculty with significant discretion.

This position is a vital hub within the Merrill Center and offers the opportunity to contribute to a collaborative environment that directly supports student success and the university's mission.

Full Job Description click here

Pay & Benefits:

This Administrative Specialist position will pay a starting rate of $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This is a full-time, in-person position on our beautiful Farmington campus.

This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit.

The University of Maine System offers highly competitive benefits for full-time employees, including (but not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health, dental, and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution

To learn more, please review the Benefits Information Summary.  

The University of Maine at Farmington offers a highly competitive benefits package that includes holiday and sick time, medical, dental, and vision insurance, life insurance, short- and long-term disability insurance, a tuition waiver program for employees and eligible dependents, retirement plan options, and more. Visit our benefits website to learn more.
 

Required Competencies:

• Excellent communication and customer service skills
• Demonstrated computer proficiency (ex. MS Office, web).
• Ability to handle confidential information related to students and faculty

Required Qualifications
 

• High school diploma or equivalent (G.E.D.) or international degree equivalency
• A minimum of one (1) year of administrative support experience
   

Important items to know about the recruitment process:
 

• Review of applications will begin on Wednesday, November 12, 2025
• We are not able to consider applicants who require Visa sponsorship.
• Incomplete recruitment materials will not