Senior Executive Assistant

Are you ready to join a team committed to making a meaningful impact on cancer treatment through the discovery and development of precision medicines? At Kura Oncology, you have an opportunity to be a part of something bigger, with a lasting impact that you can be proud of.

At Kura Oncology, we are working to change the paradigm and improve the science of cancer treatment. As an organization, we strive to cultivate a diverse and talented professional culture driven to develop precision medicine therapeutics.

As we continue to build a leading biotech organization with a strong culture, a patient-focused mindset and a team focused on relentless execution, we are looking for innovative, passionate professionals to join us and make our vision a reality.

To succeed at Kura, you will need to have a demonstrated ability for excellence in drug discovery and development and a roll-up your sleeves attitude. The ideal candidate will possess a values-driven work style where integrity and grit drive all behaviors, decisions, and actions.

Kura Oncology is looking for a dynamic individual, who will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The Senior Executive Assistant should have the ability to maintain a realistic balance among multiple priorities and will have the ability to work independently on projects, from conception to completion. The Senior Executive Assistant will provide specialized and advanced administrative support to the Chief Operating Officer (COO), Chief Legal Officer (CLO), VP Human Resources, and VP Clinical Operations. We are looking for a motivated self-starter and strong communicator with an elevated level of commitment, ownership, and sense of urgency.

ESSENTIAL JOB FUNCTIONS:

• Primary support Chief Operating Officer, Chief Legal Officer and 2 VPs managing complex calendars based on key business priorities (ex. special projects, issues and escalations, time zone complexities). This involves networking with other executive assistant team members.
• Responsible for creating and coordinating all travel, including complex domestic and international travel with expected changes, and creating expense
• Responsible for assisting the Chief Legal Officer and finance department with board committee materials, SEC filings, D&O questionaries, and equity document request
• Back up administrative support related to the Board of Directors materials and meetings.
• Develop meeting agendas, facilitate meetings (keeping agenda and goals on track), take minutes, and follow up on action items
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Coordinate all contracts with contracting department and process POs to completion
• Employs tact and good judgment in confidential situations, and proven experience interacting with senior management, keeper of confidential information i.e. leadership team meeting topics, personal information related to employee performance,
• Proactively identifies and communicates issues, problems, and takes the opportunity to analyze and recommend conclusions. Reports appropriate feedback to their executive
• Anticipates upcoming needs as it relates to their scope of responsibility and executes appropriate course of action. Manage and correct deviations for timelines when applicable i.e. collection of documents, reports, and rollup of information, getting performance reviews in on time
• May manage, train and coaches less experienced administrative colleagues
• Collaborates with HR on interviewing efforts with senior leadership, as needed
• Assists with onboarding of new personnel into the department
• Handle Executives' personal agendas/commitments as
• Perform other duties as assigned.
• Budget management
• Active member on Events committees and supporting event initiatives as needed.
• Creation and ongoing maintenance of cloud-based file organization and records, upkeep of executives’ memberships, dues, etc.

JOB SPECIFICATIONS:

• Bachelor’s degree preferred or a combination of experience and training.
• Familiarity with legal process, procedures, terminology, and documentation.
• 5 years of experience supporting C-level management within the biotech/ pharmaceutical industry preferred. Previous legal function support is a plus.
• Ability to work across time zones and exhibit flexibility in work schedule.
• Proficient with basic computer skills including typing and 10-key by touch, Word, Excel, PowerPoint, Outlook, Concur, WebEx/MS Teams SharePoint and Office 365
• Project management experience strongly preferred.
• Biotech and