Administrative Assistant, Health Suite, Penndale Middle School

The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our School District will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another.  We look forward to your interest! 
 

Title: Administrative Assistant, Health Suite � Middle School
Reports To: School Nurse
Takes Direction From: Principal/School Nurse
Schedule/Calendar:  7 hours/day    35 hours/week     187 days/year

Summary: Performs secretarial functions in the school health suite such as daily typing, filing, photocopying, and distributing courier and postal mail for nurses in the health suite.  Uses knowledge of district and building procedures to complete assigned functions and assists nursing staff in the operation of the health suite

Essential Functions:

• Schedules student appointments and prepares passes for all students who will be participating in any school immunization program offered by the Montgomery County Health Department
• Schedules student appointments and prepares passes for students when school dentist visits
• Sends follow up referrals to parents if dental work is recommended
• Schedules appointments and prepare passes for students when school doctor visits for school physicals
• Sends doctor referrals to the parent
• Gives students bandages, ice, contact lens solution, or personal items when appropriate
• Requests health records from previous school for all incoming students
• Forwards health records to schools for students who have withdrawn
• Prepares follow-up passes for all students missing scoliosis, height, weight, vision or hearing screenings
• Records number of times student is absent or tardy on treatment card
• Maintains the welcoming ambiance of the waiting area in the health suite
• At end of school year, helps close health suite and stores all equipment and medical files for summer
• Changes file drawers and types new folders for the new school year
• Files all incoming 7th grade records and treatment cards from all elementary schools
• Pulls all 9th grade records and treatment cards to be forwarded to the high school
• Observes all district policies and administrative regulations regarding attendance, confidentiality and community relation
• Additional duties as assigned by supervisor

Education and/or Certification Required: 

• High School Diploma

Experience Needed:

• Minimum two years secretarial experience

Requisite Skills:

• Interpersonal and communication skills
• Organizational skills
• Ability to handle multiple tasks
• Maintain confidentiality
• Word processing and typing skills
• Experience with general office equipment (Fax/Xerox/Telephone systems)

ADA Compliance:

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.  

Physical Requirements: (Choose one of the following.)

?    Sedentary        ?    Light work              ?  Medium work

?    Heavy work    ?    Very heavy work

ADA Compliance: 

Physical Requirements:  Choose one of the following.  Most desk jobs are sedentary or light:

Sedentary:  involves sitting most of the time.  Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects. 

Light work:  If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work.  The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects. 

Medium work:  The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or up to 10 lbs of force constantly to move objects. 

Heavy work:  The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects. 

Very heavy work:  The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in