Executive Assistant to VP of Human Resources

Name: Executive Assistant to VP of Human Resources Location: 4199 Campus Drive, 9th Floor, Irvine, CA Job Posting Location - City, State: Irvine, CA Job Posting Location - Street: 4199 Campus Drive, 9th Floor Work Type: Full-time Department: Human Resources

Description & Requirements

Come join our family at In-N-Out Burger!  
In-N-Out Burger has an excellent opportunity for a Executive Assistant, located in the Irvine, CA office*.  
Seeking a highly organized and detail-oriented Executive Assistant to support the Vice President of Human Resources. The ideal candidate is a proactive professional with exceptional communication and multitasking skills who can manage confidential information with discretion. This role requires flexibility, adaptability, and the ability to thrive in a fast-paced environment while representing In-N-Out’s culture of friendliness and service. 

*This role is based full time in office.  Must be interested in relocating to the Franklin, TN area with the Vice President on or after Fall, 2027 (timing is flexible).

General Responsibilities

• Deliver high-level proactive administrative support by autonomously managing complex calendars and scheduling of meetings. 
• Screen and prioritize emails, phone calls, and other communications.
• Assist in drafting, reviewing, and distributing correspondence and communications.
• Support the execution of special initiatives and executive projects as needed
• Conduct research and compile executive reports and summaries.
• Coordinate travel logistics, including reservations and itineraries.
• Handle confidential and sensitive information with professionalism and discretion.
• Collaborate with other Executive Assistants in a positive and productive manner.
• Act as a liaison between the VP of HR and internal/external stakeholders.

Work Schedule and Benefits

• Full-time position, Exempt
• Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
• Position needs will call for occasional overtime
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance
• Hourly Pay Range:  $44.00 - $57.00

The above represents the expected hourly range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.
Qualifications

• Bachelor’s degree in business administration, Human Resources, or a related field preferred.
• Minimum of 7 years of experience, including at least 5 years of advanced executive support experience
• Excellent written and verbal communication skills.
• Ability to work independently, handle multiple priorities, and meet deadlines.
• Strong organizational and time-management skills with attention to detail.
• Strong interpersonal skills and ability to interact professionally with all levels within the organization.
• Excellent problem-solving and decision making skills
• Discretion and ability to handle confidential information with integrity.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and HR software tools.

Work Location DetailsIn-N-Out Burger p