UN Women: Executive Board Secretariat Intern

Background:

UN-Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Executive Board Secretariat, officiating from the Executive Director’s Office, is the interface between UN-Women and Member States of the United Nations. The Executive Board of UN-Women consists of the elected 41 Member States of the United Nations. The Secretary and the Secretariat team support the President of the Executive Board and the 4 Vice Presidents in organizing and delivering official and informal sessions and meetings of the Executive Board. This includes 3 official Board sessions, many informal briefings, the (joint) field visit of the Executive Boards, and the joint meeting of the Executive Boards of UNDP/UNFPA/UNOPS, UNICEF, UN-Women and WFP. In particular, the Secretariat team holds the following roles:

• Provide support and advice to the Executive Director on all inter-governmental and political matters related to the Executive Board activities and proceedings;
• Support and facilitate inter-governmental negotiations of the Executive Board Decisions;
• Assist in substantive preparations of all documentation going to the Executive Board, by liaising with the substantive divisions who draft the report, with the Executive Director’s Office and the Executive Leadership Team;
• Assist in all logistical arrangements with regard to the Executive Board sessions and liaise with the UN Secretariat, Diplomatic Missions, regional groups, in-house divisions, etc;
• Facilitate the preparations for Executive Board field visits; and 
• Assist in preparing the joint meetings of the Executive Boards of the Funds and Programmes.

Under the direct supervision of the Executive Board Programme Analyst, the incumbent is expected to assist in communications work and logistical and administrative arrangements in regard to the Executive Board. In particular, the incumbent will help finalize and regularly update a global note on the evolution of “agreed” and “non-agreed” language on gender equality in intergovernmental negotiations.
 

Description of Responsibilities :

Under the direct supervision of the Executive Board Programme Analyst, the incumbent is expected to perform the following tasks:

• Support the Analyst and the team in the preparation of briefing notes, talking points and other documentation; 
• Draft generic correspondence and provide administrative support to the Secretary of the Executive Board; 
• Assist in communications work for the Executive Board Secretariat, including maintaining and updating the EB website, managing the Executive Board X account, monitoring the generic e-mail inbox, and updating e-mail distribution lists;
• Provide other logistical and administrative support to the Executive Board Secretariat and to official sessions, informal briefings, and related events;
• Perform other tasks as needed.
• The intern will learn to work in a fast-paced environment and get first-hand experience in supporting intergovernmental processes.

 

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Demonstrates commitment to UN-Women’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Produces qualitative, accurate outputs with considerable attention to detail in a timely manner;
• Manages complexities, shifting priorities, and can work effectively without constant supervision;
• Maintains constructive, effective business relationships with clients and partners;
• Adheres to deadlines and follows up on time-bound issues;
• Maintains diplomacy, tact and strict confidentiality with internal and external partners and clients;
• Strong writing skills in English;
• Strong interpersonal and commun