Senior Payroll Specialist

<h3>Company Description</h3><p><strong>Work with Us. Change the World.</strong></p><p>At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.</p><p>There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>We're one global team driven by our common purpose to deliver a better world. Join us.</p><h3>Job Description</h3><p>We are currently looking for an experienced <strong>Senior Payroll Specialist</strong> to manage end-to-end payroll processing, based in Warsaw. This role will form part of the wider European Payroll Team.</p><p>In this Role you will be supporting 300 employees across Poland as part of our Global Business Services team. AECOM offer a hybrid working model, with at least 3 days in the office.</p><p>As a Senior Payroll Specialist you will have in-depth knowledge of local regulations and statutory requirements. Interpret new legislation impacting payroll and ensure payroll systems are up to date. The position has the following responsibilities:</p><p>Payroll Production:</p><ul><li>Manage the end-to-end monthly payroll process which includes producing, collating, and uploading data to our managed service payroll provider</li><li>Ensure payroll accuracy, completing all required fields within the payroll tool and meeting payroll deadlines</li><li>Process all wage type payments, payroll deductions and requests for out-of-cycle payments</li><li>Responsible for the monthly payroll reconciliation with Finance and any necessary research</li><li>Review reports and employee payslips and reconcile discrepancies prior to payroll release</li></ul><p>Payroll Reporting and Compliance:</p><ul><li>Manage the monthly payroll reporting, ensuring key stakeholders are kept up to date</li><li>Monthly data reconciliations between ADP Celergo and Workday to ensure that both systems remain synchronised</li><li>Payroll audit and compliance management - conduct regular payroll process audits</li><li>Support internal and external compliance audits</li><li>Batch entry into the Oracle finance system of all non-package rate payments</li></ul><p>Employee Support:</p><ul><li>Be the point of contact for payroll queries and liaise with the People Services, finance and Global Mobility teams as appropriate</li><li>Weekly Payroll surgery (in the office) to meet with employees with complex queries and concerns</li></ul><p>Communication between teams:</p><ul><li>Communicate clear deadlines to the HR (Human Resources) team, employees, and managers.</li><li>Produce ad hoc reports for benefits, vendors, and year end reporting.</li><li>Support the team with wider HR projects including annual salary review, talent development etc.</li></ul><p>Third Party Payments:</p><ul><li>Process monthly invoices for payroll and benefits providers.</li></ul><h3>Qualifications</h3><p>The following will be required for this role:</p><ul><li>Bachelor’s degree in Employment and Labour Relations or similar</li><li>Demonstrated experience in payroll production and data management</li><li>A full working knowledge and demonstrable experience of advanced Excel.</li><li>Self-motivated and proactive with the ability to juggle a demanding workload and manage priorities.</li><li>Experience of working within a busy administrative team.</li><li>Strong communication skills; able to communicate at all levels of the business</li><li>Ability to collaborate effectively as a team and lead on own initiative.</li><li>Strong attention to detail and the drive to get things right first time.</li><li>Experience of ADP Celergo and Workday is desirable</li><li>Excellent English written and verbal communication skills are essential</li></ul>