ADMINISTRATIVE ASSISTANT 2

Posting number: 2026-03073

Department: DEPARTMENT OF TRANSPORTATION

Job classification: ADMINISTRATIVE ASSISTANT 2

Posting type: Open Competitive

Categories: Administration, Transportation

Summary

PER EXECUTIVE ORDER 2026-01, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2026. Please refer to the link for more information: executive-order-2026-001

The Nevada Department of Transportation's Materials Division is hiring for an Admin Assistant 2 in Carson City, NV. The incumbent will be responsible for providing comprehensive administrative support to lab staff and daily operations. Duties include scheduling travel, preparing travel advances, and processing travel claims, as well as handling payroll functions with accuracy and confidentiality. The role also involves answering and directing incoming calls, assisting visitors, and managing the copying and distribution of letters, test reports, and memos prepared by lab personnel. The employee will order general supplies and non-rental equipment, prepare requisitions, and pick up orders from the Stockroom. Additional responsibilities include preparing memos, letters, and various lists for lab personnel; preparing vouchers for invoice payments; filing contract documents; and assisting the Administrative Assistant IV with organizing meetings, conferences, and other events. ** Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Please note that this position is on-site and does not offer remote work options. The Job Duties section listed in this announcement reflects the Statewide Class Specifications for all positions and does not fully correlate with the specific duties of this position. **

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education (NSHE). Typical duties include maintaining records and files; composing and editing correspondence; data entry; office management; budget monitoring and accounts maintenance; typing and word processing; answering telephones and relaying information; reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performing related duties as assigned.

Examples of duties

Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience.

Qualifications

Receive and process applications and requests for program services; review information provided and make initial eligibility determinations based on established criteria and requirements; contact applicants and various entities for additional information; receive appeals from ineligible applicants and refer to appropriate staff for response or disposition.

Supervise a unit of file clerks, data entry operators, unit clerks or switchboard operators who provide routine administrative support to the organization by maintaining records and files, entering data in computer equipment, and answering telephones and greeting visitors; organize and coordinate unit activities; train, supervise and evaluate the performance of assigned personnel; ensure work products meet established standards of quantity and quality.

Maintain financial records and track balances for general ledger groups and/or categories including operating, equipment, travel, and staff development; prepare accounts payable and receivable documents and assign accounting codes in compliance with established rules, regulations and procedures which may include contractual and grant limitations; reconcile internal records and reports to those of the Controller’s Office.

Receive, review, code and process a variety of clerical accounting documents including invoices, claims, billing forms and other materials used in the agency and/or