Administrative and Schedule Coordinator - (ZR_24323_JOB)

This is a remote position.

Schedule: Part-time, Monday through Friday, 9:00 AM to 1:00 PM Pacific Time (20 hours per week, 4 hours per day)

Client Timezone: Livermore, CA - 94551

This is a part-time role with the opportunity to gradually grow your responsibilities during a 30–60 day onboarding period.

Key Responsibilities

• Post caregiver job listings across platforms
  
• Review and screen applications
  
• Coordinate interviews and onboarding processes
  
• Send and manage employment-related documents and paperwork
  

Scheduling & Operational Coordination

• Generate and manage caregiver schedules
  
• Match caregivers to clients based on needs, location, and availability
  
• Adjust schedules for last-minute changes and ensure proper coverage
  
• Conduct weekly schedule reviews and error checks
  

Communication & Administrative Assistance

• Communicate with caregivers and clients via phone, text, and email
  
• Respond to inquiries and provide timely support
  
• Answer incoming calls during designated times and log details or transfer as needed
  
• Maintain organized call records and provide general office support
  

Timesheet & Payroll Support

• Monitor caregiver clock-ins/outs through scheduling software
  
• Identify and follow up on discrepancies (e.g., missing times, wrong locations)
  
• Contact caregivers for corrections and escalate issues to the office when needed
  
• Ensure timesheets and documentation are aligned with company notes
  

Marketing & Outreach Initiatives

• Assist with recruitment campaigns and community outreach for caregiver hiring
  
• Support social media or marketing efforts related to staffing when needed
  

• Perform data entry, document management, and administrative tasks
  
• Assist in generating reports or summaries related to staffing, scheduling, and timesheets
  

What We're Looking For

• Prior experience in caregiver scheduling or administrative coordination (preferred)
  
• MUST HAVE WINDOWS OS COMPUTER
  
• Strong organizational and multitasking skills
  
• Excellent written and verbal communication
  
• Tech-savvy and comfortable using scheduling and timekeeping tools
  
• Reliable, responsive, and detail-focused
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job