Clerical Assistant I - Office of Judicial Records - Criminal Division

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.

Job Description

This is entry level clerical work performed under the supervision of a clerical or administrative supervisor.  The work is routine in nature, easily learned and once learned, can be performed without close supervision.  Employees in this class may be required to do some data entry on an as needed basis.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Receives requests for court records from lawyers, court officials and the public.
• Sorts and files papers and/or legal documents in a pre-established filing system.
• Receives and responds to telephone and/or personal inquiries regarding practices and procedures of the department.
• Uses standard office equipment to record, store, retrieve, duplicate, or present information.
• Directs the public to appropriate departments based on simple inquiries.
• Fills out forms and applications after verbal inquiries or from handwritten instructions.

MARGINAL FUNCTIONS

• Maintains inventory of supplies and orders supplies when needed.
• Replenishes paper in office machines.
• Answers telephone and greets the public.

ENVIRONMENTAL CONDITIONS

• Standard clerical office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Knowledge of the English language with adequate reading and writing skills.
• Ability to conduct effective and polite interviews with clients, attorneys, and the general public.
• Ability to use standard office equipment, including telephone, fax machine, calculator, copier, and personal computers.
• Ability to attend to details.
• Ability to make basic data entry and retrieval using computer equipment.
• Ability to read, understand and interpret instructions and other operating procedures and communicate orally and in writing.
• Ability to learn court clerical, data entry and retrieval procedures.
• Ability to answer telephones courteously and take accurate messages.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Work-Life

Working hours are 40 hours per week.  This is a full-time, in person position with the First Judicial District of Penns