Business Coordinator II
Texas A&M AgriLifeAbout the role
Job Title
Business Coordinator IIAgency
Texas A&M Agrilife ResearchDepartment
Unit Business ServicesProposed Minimum Salary
CommensurateJob Location
College Station, TexasJob Type
StaffJob Description
About Texas A&M AgriLife
Texas A&M AgriLife is comprised of the following Texas A&M University System members:
As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.
Click here to learn more about how you can be a part of AgriLife and make a difference in the world!
Position Information
The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.
Responsibilities:
Collaboratively sort and work through incoming emails in the department's Business Office shared email boxes, working with faculty and staff members for account numbers to pay invoices and obtaining any pertinent/necessary backup, discussing any discrepancies to reach a resolution.
Stay informed of AgriLife and TAMU disbursement guidelines.
Utilize AggieBuy for all aspects of accounts payable processes, including processing expenditure vouchers, preparing requisitions, allocating departmental purchase orders, and monitoring receiving. Answer questions about the status of purchase orders. Assist students, faculty, staff with the order process and inform them of the proper purchasing guidelines and rules. Assist with setting up new vendors. Assist vendors with inquiries regarding the payment status of invoices.
Serve as a delegate for all departmental payment cardholders. Reconcile and reallocate transactions for all payment cards monthly, ensuring compliance with purchasing guidelines and account budgets.
Approve Emburse non travel reports for faculty and staff.
Assign asset numbers for inventoriable items upon purchase
Approve AggieBuy requisitions and invoices. Verify that AggieBuy invoice has correct vendor, remit to address, amount, and invoice number. Investigate errors on transactions and recommends appropriate corrective action.
Assists with specialized business tasks and activities as assigned.
Assist vendors with discrepancies and inquiries on problem invoices; serve as liaison to TAMU/AgriLife fiscal offices to resolve related issues.
Assist research faculty and staff with contracts and grant account inquiries and contract/grant guidelines.
Assist with data entry of financial expenditures for departmental reporting.
Use various financial applications to provide financial information to principal investigators, research staff and vendors, upon request.
Balance and oversee mileage report and fuel billing. Resolve account issues.
Year End Closing Procedures: Monitor and prepare accounts closing according to year-end deadlines. Coordinates annual fiscal year closing activities and drafts new fiscal year plans.
Provides input and assists in developing policies, procedures, and guidelines.
Other duties a
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