Assistant to Senior Director

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Job Posting Title:

Assistant to Senior Director

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM AA - SA - Olinde Career Center (Jesse Gomez Downs (00004387))

   

Work Location:

0158 LSU Student Union

   

Pay Grade:

Professional Hourly

   

Job Description:

Reporting to the Senior Director, the Assistant to the Senior Director provides high-level administrative and operational support to ensure the effective functioning of the Olinde Career Center.  This role manages complex scheduling, coordinates meetings and events, and facilitates communication across leadership and staff.  The Assistant to the Senior Director plays a key role in organizing priorities and supporting strategic initiatives while ensuring departmental leadership time and resources are aligned with the Olinde Career Center's highest priorities.

GENERAL RESPONSIBILITIES FOR THIS POSITION INCLUDE:

• Provides administrative and operational support to the Senior Director including calendar management and supports the planning and coordination of office-wide events.
• Liaise with faculty, campus partners, academic departments, and employers to promote career development and advance the Ready to Roar career readiness proficiencies.

 

OPPORTUNITIES FOR IMPACT:

Strengthen Operational Effectiveness Across the Department
The Assistant to the Senior Director plays a critical role in creating the structure, organization, and coordination that allows the department to operate efficiently at the highest level. Through building strong systems, follow-through, and proactive support, the Assistant will help create an environment where work moves forward with greater clarity, accountability, and effectiveness and increases the capacity of leadership to focus on strategic initiatives, student impact, and relationship building

Improve Communication and Coordination Among Stakeholders
The Assistant serves as a central point of coordination that helps maintain clear, timely, and professional communication across staff, campus partners, employers, and external stakeholders. By streamlining the flow of information, organizing follow-up actions, and ensuring alignment across projects and initiatives, the Assistant to the Senior Director will strengthen collaboration and help move work forward more efficiently across the organization.

ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:

Enjoys creating structure where it does not yet exist, refining workflows, and identifying smarter ways to coordinate information, projects, and operations.

Comfortable operating in an evolving environment with shifting priorities, changing demands, and the ability to adapt quickly.

Observant, curious, and motivated by helping others succeed

Welcomes feedback and demonstrates a continuous improvement mindset

Highly organized with the ability to manage multiple priorities at the same time.

Demonstrates sound judgment, discretion, and professionalism.

Skilled communicator who can facilitate the clear flow of information across stakeholders while maintaining accuracy, professionalism, and consistency.

Has the ability to guide and manage senior leaders efficiently, helping them to identify ways to maximize their effectiveness.

ABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:

Three priorities guide our work in the Division of Student Affairs. Foremost, we maintain a commitment to quality which is rooted in the belief that LSU students deserve our best effort. Every interaction we have with students should communicate care, relevance, polish, and attention to detail. We work to ensure every space, place, and staff-to-student interaction communicates a sense of home to students. Finally, we design programs, services, events, and experiences with everyone in mind.

 

ABOUT THE LSU OLINDE CAREER CENTER:

Our team assists students and alumni in choosing careers, obtaining career-related work experiences, developing job search skills, and securing employment or admission to graduate or professional school. In addition to major and career coaching, our office houses student employment, and student financial