Office Manager - Sailor's Creek Battlefield Historical State Park

Title: Office Manager - Sailor's Creek Battlefield Historical State Park

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $49,000 - $69,216

Pay Band: 4

Agency: Dept Conservation & Recreation

Location: Sailors Creek BF State Park

Agency Website: https://www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is the state’s lead conservation agency, and it takes a diverse agency to conserve resources for a diverse commonwealth.

DCR is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure. Sailor's Creek Battlefield Historical State Park is accepting applications for an Office Manager.

Office Managers manage administrative and financial functions to ensure continuity of park operations. In this position, you will:

• Oversee all financial operations, including budget development and monitoring, accounts payable/receivable, revenue collection and deposit, payroll processing, and compliance with Division and state cash management procedures.
• Manage procurement and inventory for park goods, services, and office supplies using the Division’s eVA and Cardinal Procurement platforms, ensuring accurate documentation and reporting.
• Coordinate all human resource functions for wage employees, including onboarding, scheduling, training, supervision, payroll certification, and end-of-season separation paperwork.
• Maintain and manage administrative records, project tracking, reporting, and correspondence in accordance with agency and state requirements.
• Serve as the primary liaison between the park and central administrative offices, ensuring clear communication and compliance with policies and procedures.
• Provide customer service and information to the public, coordinate reservations and special use permits, and manage park-run concessions, including point-of-sale operations and merchandise inventory.
• Develop and implement administrative standards, objectives, and procedures aligned with park priorities, and participate in required meetings, trainings, and professional development activities as needed.
• Supervise and implement training for office and contact station wage employees and coordinate schedules for the same.
• Work with a high degree of independence daily with overall supervision from the park manager.

The Virginia Department of Conservation and Recreation offers paid leave; a minimum of 13 paid state holidays per year; medical, dental, vision, and life insurance; retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan for classified positions, and VaLORS for law enforcement positions); and is a federally recognized Public Service Loan Forgiveness (PSLF) employer.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Experience in customer service and/or public relations involving direct interaction with diverse audiences.
• Experience operating a variety of office equipment and computer systems, including Microsoft Office (Excel, Outlook, Word, Publisher), Canva, printers, copiers, and calculators.
• Cash management, merchandise, and/or retail sales experience.
• Experience with procurement, contracts, bookkeeping, budget management, and records retention.
• Supervisory experience to include training, scheduling, and performance management.
• Strong interpersonal skills to communicate effectively with diverse audiences.
• Ability to manage multiple tasks, priorities, and deadlines effectively in a fast-paced administrative environment.
• Ability to interpret and apply policies and procedures related to programs such as special use permits.
• A valid driver's license is required.

Additional Considerations

• Familiarity with state accounting systems and procedures, procurement of goods, and financial reporting systems.