Tri-Alliance Post-Award Non-financial Specialist

Job Title:

Tri-Alliance Post-Award Non-financial Specialist

Job Summary:

Reporting to the Associate Vice Provost for Sponsored Programs and External Partnerships, the Post-Award Non-Financial Specialist is responsible for the administration functions for support of externally funded projects that are non-accounting in nature and administered through the Sponsored Programs Office.
This is a temporary position funded by a federal grant from the National Science Foundation as part of the Tri-Alliance project with Santa Clara University and Loyola Marymount University. (Grant funded 2024-2029)

Full Job Description:

Essential responsibilities include:

• Ensure understanding of compliance requirements such as IRB, IACUC approvals before release of funds;
• Provide process information as required for purchasing, hiring staff and students, engaging subawards and independent contractors, and other relevant processes;
• Initiate subaward agreements, independent contracts, and award amendments as needed;
• Initiate no-cost extensions, as needed;
• Ensure protocol approvals are received and documents;
• Ensure compliance data management in InfoEd is maintained;
• Serve as the post-award point of contact for PIs;
• Work with other OSP staff to ensure continuity of support from pre-award through close-out;
• Attend training and professional development activities and conferences;
• Maintain information in sponsored project administrative software;
• Collaborate with the manager in developing Standard Operating Procedures;
• Participate in select campus committees, as deemed necessary;
• Recommends initiatives and implements changes to improve quality and services;
• Identifies and determines cause of problems, develops and presents

recommendations for improvement of established processes and practices;    

• Maintains contact with stakeholders and solicits feedback for improved services;
• Maximizes productivity through use of appropriate tools, planned training and performance initiatives;   
• Researches and develops resources that create timely and efficient workflow;
• Prepares progress reports, informs supervisor of project status, and deviation from goals;
• Ensures completeness, accuracy and timeliness of all operational functions;
• Prepares and submits reports as requested, as required;
• Develops and implements guidelines to support the functions of the unit.

Skills and Qualifications

• Bachelor’s degree.
• Three years of work experience in business or related field.
• Strong verbal and written communication.   
• Strong organizational skills.  
• Detail oriented.
• Customer-service oriented.
• Data-entry skills.
• Word and Excel experience.
• Ability to work with all levels of the USF community and to work effectively under pressure of shifting priorities and externally determined deadlines.

• This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
• Knowledge of federal and non-federal regulations and guidelines related to external funding.
• An understanding of the University’s policies and procedures.

Full-Time/Part-Time:

Full time

Pay Rate:

Salary

Salary Range :

$75,000-$82,000 commensurate with experience