Executive Assistant, PT (Multiple Openings)

Position Title: Executive Assistant

Openings: VP for Finance, C.F.O, VP for Institutional Relations and Chief of Police

Date Prepared: September 2024

FLSA Status: Hourly

Part Time

Standard of Christian Commitment

The candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.

Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.

Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment.

Job Summary

The Executive Assistant provides administrative and operational support to a Vice President in one of various areas of the institution and to specific departments that report directly to the VP.

Essential Job Functions / Responsibilities

The employee in this position will have the following essential job functions:

• Maintain the Vice President’s calendar which may include but is not limited to scheduling meetings, appointments, and travel arrangements;

• Compose, review, and send correspondence on behalf of the Vice President;

• Answer telephone lines as needed and record all messages;

• Organize and maintain the office filing system;

• Serve as receptionist in the office;

• Prepare, reconcile, and submit expense reports;

• Process contracts and payment requests;

• Maintain confidential and sensitive information;

• Attend meetings the Vice President deems necessary;

• Prepare reports for the Vice President;

• Keep the Vice President apprised of time-sensitive and priority issues;

• Maintain