Events Budget Manager

 

Job Title: Events Budget Manager

Department: Conferences & Community Events

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

The Events Budget Manager plays a critical role in ensuring the financial success of the college’s events operations. This position provides strategic leadership, in-depth analysis, and accurate reporting to develop and manage complex budgets for multiple event departments. Serving as a trusted advisor, the manager supports the Assistant Vice President of College Events and collaborates closely with event staff to align financial planning with organizational goals. Acting as a key liaison between the Events Office and Finance, Payroll, and Human Resources, this role ensures seamless communication and compliance across departments while driving efficiency and fiscal accountability.

Responsibilities

• Primary representative for the main events telephone and email box; answer questions, providing informed referrals for campus, community, parents, and students; arrange tours of event space with appropriate event staff. Manage the events central email.
• Work with Assistant Vice President for Events and Associate Directors of Internal and External Events on departmental budget and approval process, year-end reconciliation and annual reports.
• Manage the weekly event team’s agenda and event staff scheduling; strategically organizes and manages the overall events calendar and the Presidential event briefings to keep the events office on time.
• Assist the Associate Director of Events in expense and revenue projecting and reporting, collection and distribution of revenue, and contract management; identify efficiencies in costs and business operations.
• Manage processing of payments, deposits, cash advances, journal entries, and travel reimbursements; invoice clients, reconcile budgets, and p-card reconciliation for the events team.
• Serve as the back-up to the Assistant Director, Campus Planning/Scheduling & Events Database Administration.
• Assist with college events as needed and help maintain efficiency, customer service and the integrity of the department.

Minimum Qualifications

• Bachelor’s degree (or equivalent combination of education and experience) plus a minimum of 3 years related experience to include 3 years as an executive assistant, progressively responsible experience in managing administrative and financial operations, exceptional administrative, organizational, human relations and technical skills.
• Ability to develop strong working relationships with people from different cultural backgrounds.
• Ability to work independently and demonstrate a high level of resourcefulness and professionalism advanced proficiency in Microsoft suite, excellent oral and written communication skills; demonstrated ability to handle confidential/sensitive information with discretion; excellent organizational and customer service skills; ability to handle multiple demands and workload; flexibility to work evenings and weekends as needed

Preferred Qualifications

• Proficiency and/or familiarity with Momentus, Banner. Monday.com and When to Work software; experience working in higher education.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position requires driving CC vehicles (drivers must be eligible for coverage under CC's insurance plan)

Application Instructions

• Application Deadline - last day to submit an application: 11/30/2025
• This position is not eligible for visa sponsorship.  

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