Operations Administrator (high-end residential projects)

This is a remote position.

Operations Administrator - High-End Custom Residential Construction

Key Responsibilities

Purchase Order & Material Management

• Create and manage purchase orders in Wonder Build, ensuring alignment with budgets.
  
• Standardize and maintain PO templates, including delivery instructions.
  
• Track PO status and ensure proper documentation is attached (plans, quotes, specifications).
  
• Coordinate supplier pricing and confirmations.
  

Project Documentation & System Management

• Implement and maintain systematic project documentation.
  
• Standardize document templates and job numbering systems.
  
• Manage Wonder Build updates and maintain operating procedures.
  

Financial Tracking & Budget Management

• Monitor project costs against budgets and track variations.
  
• Ensure accurate cost allocation and maintain financial records in Wonder Build.
  
• Reconcile POs with invoices and support cost-plus billing documentation.
  

Communication & Coordination

• Liaise with suppliers and coordinate delivery schedules.
  
• Ensure clear communication between office and field teams.
  
• Document site discussions and follow up on delivery logistics.
  

Success Metrics

• Timely completion of POs within 48 hours of estimation lockdown.
  
• Accurate and complete project documentation.
  
• Adherence to budgets and consistent use of standardized processes.
  

Requirements

Required Qualifications

• Experience in construction project administration or a similar role.
  
• Proficiency with project management software (Wonder Build preferred).
  
• Strong organizational skills and attention to detail.
  
• Experience with purchase order processing and cost tracking.
  
• Effective written and verbal communication skills.
  

Preferred Skills

• Familiarity with high-end residential construction.
  
• Background in process improvement and standardization.
  
• Understanding of construction estimating principles.
  

Personal Qualities

• Detail-oriented and proactive.
  
• Strong problem-solving skills.
  
• Resilient, adaptable, and able to work independently with integrity.