Senior Ariba Operations Administrator

Our vision for the future is based on the idea that transforming financial lives starts by giving our people the freedom to transform their own. We have a flexible work environment, and fluid career paths. We not only encourage but celebrate internal mobility. We also recognize the importance of purpose, well-being, and work-life balance. Within Empower and our communities, we work hard to create a welcoming and inclusive environment, and our associates dedicate thousands of hours to volunteering for causes that matter most to them.

Chart your own path and grow your career while helping more customers achieve financial freedom. Empower Yourself.

Under limited supervision, performs a variety of duties relative to the purchase of equipment, supplies and services, following company policy/guidelines required to maintain company operations in the USA, using existing processes.

What you will do:

• Coordinates and executes a wide range of purchase requisitions including the most difficult and unique.
• Analyzes departmental purchase requisitions for completeness and accuracy of information, initiating any needed clarification to obtain complete information, before orders are placed.
• Determines method needed to process requisition which includes, but is not limited to reviewing/analyzing quotes, bids, scope of work, renewal documents, request for proposal, or blanket contract. 
• Establishes estimated purchase agreements with vendors setting dollar limitations and time of contract limitations. 
• Maintains a high-level of continued support to internal customers and suppliers, as a daily priority to ensure purchases are both cost effective and appropriate.
• Interprets and communicates purchasing procedures and policies to employees and suppliers, which may include training P2P end-users to understand business flows and processes, assessing specific issues and determine business requirements.
• Actively supports constant improvement (Kaizen) of the P2P processes in coordination with business units and management; while seeking proactive approaches to solve business needs/problems, while enhancing the acceptance of Ariba SAP capabilities across the organization at large.
• Able to read and understand basic clauses in supplier contract, such as: Description of goods/service, payment terms, , etc.
• Assists in reviewing and updating processes and test scripts, to support upgrades and implementations, along with day-to-day business needs.
• Ability to work well and contribute to projects within a team environment.
• Actively promotes strong relationships with current and prospective vendors to assist in building effective partnerships.
• Pull, interpret, and apply reporting from Ariba and SAP.
• Knowledge of the principles and best practices of purchasing.
• Coordinate with Business Owners regarding the return-to-vendor (RTV) processes.
• Liaise with Accounts Payable Department to update Purchase Orders to facilitate accurate and timely payment of invoices.

What you will bring:

• Bachelor's degree in related field or five (5) – seven (7) years of relevant purchasing type experience, including electronic procurement and payment systems, along with customer support.

• Experience with Ariba P2P, Guided Buying and Standard UI interfaces.
• Highly motivated, confident, energetic, possessing a passion for customer service with advanced analytical thinking and problem-solving skills.
• Impeccable attention to detail.
• The ability to multi-task and pivot with changing priorities.
• Skill in establishing and maintaining effective working relationships. Strong interpersonal and communication skills, including the ability to effectively communicate verbally and in writing with all levels below and above.
• Comfortable learning new technology and being able to communicate information effectively with end-users and non-procurement management.
• Excellent verbal and written communication with all levels of management.
• Excellent organizational and time management skills.
• Previous ERP or electronic requisitioning experience, strong understanding of supply chain
• management concepts.
• Purchasing certification(s).
• Proficiency at an intermediate or advanced level in MS Office, Outlook, Word, Excel, PowerPoint, Visio, Teams.
• Other duties and projects, as assigned.

PHYSICAL REQUIREMENTS/ WORKING CONDITIONS:

• Normal office working conditions
• Must have flexibility to work occasional overtime

This job description is not intended to be an exhaustive list of all duties, responsibilities and qualifications of the job.  The employer has the right to revise this job description at any time