Jr. Relocation Project Management Planner

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Position Summary

The Jr. Relocation Project Management (RPM) Planner serves as the planning representative between Corporate Real Estate & Workplace Services (CREWS) and business units. This role is responsible for client partnership, managing workplace planning initiatives, supporting project execution, overseeing space planning requests, and ensuring alignment with organizational standards, budgets, and compliance requirements. The Jr. RPM Planner partners cross-functionally to deliver space solutions that meet business needs while optimizing workplace efficiency and adherence to company processes.

Essential Duties and Responsibilities

RPM & Workplace Planning

●      Serve as primary planning liaison between CREWS and business stakeholders.

●      Understand client business needs and verify project requirements.

●      Validate work orders and project requests with Real Estate Advisory and CREWS teams

●      Coordinate all requests with OP/WPS to confirm workplace alignment

●      Manage and track customer workplace requests including but not limited to:

○      Conference room setups

○      Special workspace configurations

○      Decommissioning (decoms)

○      Moves, furniture swaps, and reconfigurations

○      Executive support and special requests

●      Support migration planning and workplace change initiatives, while coordinating with OP:

○      Room function changes

○      Workstation conversions

○      Capacity changes (supply/demand)

●      Participate in WP planning (Strategic Brief & Test Fit Validation)

●      Planning POC to Function POC

●      Build and maintain strong client relationships to include proactively assisting in achieving business objectives

Project Management

●      Collaborate with requestors and Function Strategic Business Partners to define project scope.

●      Consult with MM for scope completion

●      Utilize established funding processes (PSW) to secure funding approvals.

●      Establish project timelines, meetings and milestones to include project stakeholder/SME meetings.

●      Source and secure all vendors, POCs, and additional resources.

●      Manage all plan and budget approvals.

●      Create a project packet for review and hand off to MM for implementation to include but not limited to:

○      SOW, before and after plans, move lists, etc

●      Ensure compliance with corporate standards and local building codes.

●      Support cross-team collaboration throughout the project lifecycle.

●      Manage project follow up and close out process to include closeout of all POs and

●      Assist with any purge/clean up efforts

Space Planning (WO or Project Requests)

●      Review and validate detailed programming requests

●      Complete test fits and special requests within team allocations

●      Develop final scope of work and executable documentation (working drawings)

●      Manage full RFP process for moves and decoms

●      Submit/request labor POs from Finance (E1 or USAA)

●      Coordinate with SMEs for low voltage requirements

●      Support room and workstation planning, including signage and workplace standards.

Administrative & Operational Support

●      Weekly updates to the front door, Maximo queue, and Archibus queue

●      Manage IT and AV engagement processes.

●      Train existing and new Move Coordinators in their roles and responsibilities

●      Coordinate client requests partnering with AV, Minor Constr