Jr. Trade Show Coordinator

We are seeking a highly motivated and detail-oriented Junior Trade Show Coordinator to join our team. This is an entry-level position, perfect for recent graduates or individuals looking to start their career in event planning. The Junior Trade Show Coordinator will support the Events team in planning and executing various events, including trade shows, receptions, and WorkWave’s annual User Conference, our biggest event of the year!

WHAT YOU'LL DO:

• Assist in planning and executing assigned trade shows, including managing logistics, rentals, shipments, and preparing event staff.
• Assist in managing user conference event registrations, web and app updates, and guests lists.
• Act as the main point of contact with conference partners to ensure all contracted deliverables are being met and provide constant communication.
• Create detailed project timelines and ensure all deadlines are met.
• Collaborate with internal marketing teams to ensure events meet brand standards and business objectives.
• Conduct post-event evaluations and identify areas for improvement.
• Research and order swag, giveaways, and manage online inventory.
• Vet industry trade shows and recommend involvement.
• Establish & maintain relationships with vendors and venues.
• Provide administrative support to the marketing team as needed.

WHAT YOU'LL BRING:

• Bachelor's degree in event planning, hospitality management, or a related field preferred.
• Strong desire to develop a lasting career in event coordination and management
• 0-2 years of experience in event coordination with a strong will to learn trade shows.
• Excellent organizational and project management skills.
• Ability to follow process documents.
• Proficient in event and project management software such as Cvent and ClickUp; or must be willing to learn.
• Creative problem-solving skills and the ability to troubleshoot quickly.
• Travel to events (2-4 per year) and work flexible hours while onsite.

A Few Words From the Hiring Manager: “We are looking for a self-starter with a passion for event planning and excited for the opportunity to learn and grow in a fast-paced environment. The ideal candidate will be driven to learn new event and project management systems, organized, and a team player. Our team is pivotal in project managing event and marketing functions inter and cross departmentally, and passionate about creating impactful and memorable experiences. We are looking for someone who shares our commitment to quality, and is eager to learn.” - Casey Peros, Events Director
A GLOBAL COMPANY WITH A LOCAL PRESENCE: • We know that there are benefits of being in the office and working from home.  WorkWave promotes a healthy work/life balance and provides employees with the flexibility of collaborating in the office or the option to work virtually if desired.  • We have employees in over 30 states, 7 countries and many regional offices - each with their own set of perks and opportunities to give back to the local community.  • Whether you work remotely or take advantage of one of our offices, you’ll find a community of WorkWavers that value diversity, and care deeply about our products, clients, our communities and eachother.
LOVE WHAT YOU DO, NO MATTER WHERE YOU DO IT: • Our HQ is based at our state of the art home office in the historic Bell Works complex located in Holmdel Township, New Jersey• With everything you could find in a great downtown -- from restaurants and retail to art and culture the Bell Works “Metroburb” is a microcosm of innovation, possibility, and inspiration and WorkWave is proud to be a part of it• Pharmacy, urgent care, bank, restaurants, florist, gym, dentist, outdoor patio bar and weekly farmers market all conveniently located on the first floor - making running errands on a break a breeze.• We work hard but play hard too...need a break? When in the office kick back in our common area, play a game of arcade basketball, video games in our game rooms or face off in a ping pong match
WORKING REMOTE?• Great! Our teams are well versed at working collaboratively in a fully virtual environment.  We keep our offices available to all to use when working remotely isn’t feasible, or to help with cross training, team building and/or brainstorming.   
RELAX, WE'VE GOT YOU COVERED: • Employees can expect a robust benefits package, including health and dental, generous paid time off and 401(k) with company match
AND BEYOND...• Tuition reimbursement• Robust Employee Assistance Program through TotalCare offering free counselling 24/7/365, plus financial counselling, legal guidance, adoption assistance services and much more!• 24/7 access to virtual medical care with Teledoc• Floating time off for holidays and/or your birthday• Quarterly awards based on peer nominations• Regional discounts