DOC Illinois River Business Office Coordinator

Position Title: Office Coordinator

​Agency: Department of Corrections
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 12/31/2024 11:59 p.m.
Salary: Anticipated Starting Salary $4,130/month; CBA Applies; Full Range: $4,130 - $5,463/month
Job Type: Salaried
Category: Full Time 
County: Fulton
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  43563 

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

Illinois River Correctional Center is seeking an organized and detail-oriented candidate to join the Business Office team as the Office Coordinator. As the office coordinator, this candidate will act as a secretary and be responsible for tasks such as creating and maintaining reports, filing, and scheduling maintenance of office equipment. We encourage all qualified candidates to apply.

Essential Functions

• As an administrative secretary, conducts special projects and studies by gather data, coordinating, monitoring, and completing assigned projects.
• As a secretary, takes and transcribes handwritten, hard copy, material including confidential matters.
• Answers telephone for institutional and outside calls for Business Administrator.
• Maintains files of Departmental Rules, Administrative Directives, Business Procedures and Institutional Directives advising Business Administrator of changes.
• Coordinates and maintains Fiscal and Business Management Procedural Manual.
• Keyboards a variety of correspondence, reports or other information from handwritten or hard copy, prerecorded or voice dictation.
• Serves as back-up to Workers Compensation Coordinator.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 wpm.

Preferred Qualifications

• Prefers at least two (2) years of experience gathering data to complete projects in a work setting.
• Prefers at least two (2) years of experie