Administrative and Advancement Assistant

Administrative and Advancement Assistant

The University of Southern Mississippi is currently accepting applications for the position of Administrative and Advancement Assistant.

N03

Special Instructions to Applicants
Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary
Develops, implements, and improves support for the Department of Athletics. Serves as a first point of contact for Southern Miss Athletics. Provides administrative support to Senior Staff and coaches.

Primary Duties and Responsibilities

1. Provide general office support during regular business hours including, but not limited to, answering phones and routing calls, as well as greeting visitors and directing to appropriate place. Responsible for maintaining and distribution of the outgoing and incoming mail. 
2. Order and distribute office supplies, forms, stationary, envelopes, and business cards. Coordination and development of collateral materials.
3. Assist major gift development staff with special event management.
4. Assist the Director of Athletics and executive staff with travel and reimbursement forms and processes.
5. Manage the reservations of all meeting rooms in the Duff Athletic Center to include the AD Conference Room, External Conference Room, and M-Club.
6. Provide logistical planning for Southern Miss Athletic Foundation board meetings and events.
7. Assist with stewardship efforts including but not limited to: thank you cards, decals, Director of Athletics thank you notes, etc.
8. Provide assistance on football gamedays for suite operations.
9. Other duties as assigned.

• Excellent written and oral communication skills
• Knowledge and experience with Microsoft Office, specifically Microsoft Excel
• Ability to adapt in an environment with rapidly changing priorities
• Ability to maintain cooperative relationships with colleagues
• Ability to process and handle confidential information with discretion
• Ability to communicate and interact effectively with a diverse group of people

About The University of Southern Mississippi
Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture