Administrative Assistant

The Opportunity:

Provides administrative support by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Supports a medium to large team or a senior level manager

What we’re looking for  

 

Education: High school diploma or GED required; Associate degree in business or secretarial science (two-year program) or bachelor's degree in business or liberal arts or science-related field desirable. 

Experience: 2+ years of relevant experience in a fast-paced office or lab environment 

Collaboration Tool: Microsoft Office Suite including strong Excel skills required 

Qualifications:   

• Experience with Microsoft/ Windows OS 

• Understanding and willingness to learn of electronic and computerized lab equipment  

 

Who you are    

 

A creative, agile, and highly motivated professional seeking to enhance your experience and gain some meaningful professional growth within the Lab and Production Services team. Apply today if you want to go further in your career and have the following:    

• A strong work ethic and initiative 

• Ability to work independently and as part of a team 

• Enjoy a fast-paced environment 

• Able to follow and adhere to instructions and firm procedures 

 

How you will thrive and create an impact   

 

Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. Provide administrative support by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls, and scheduling meetings. Support a medium team and senior-level managers: 

• Greet and register guests in iVisitor and track visits. Communicate with building security regarding guest registrations and any security needs that might arise. Print and program badges and keep an inventory of all loaner badges. 

• Oversee the site inventory and restock, order, and clean the kitchen and office supplies. Coordinate site meeting rooms, office, and common space bookings, as well as preparing/monitoring the common spaces and meeting rooms, as needed, throughout the day ensuring the space is presentable and organized, contacting Janitorial if needed. 

• Troubleshoot AV equipment and photocopier and assist those utilizing the meeting rooms as needed when it’s in use.  

• Sustain in managing the Site Head’s calendar and engagements. Scheduling travel, maintaining a changeable calendar, expense reporting, scheduling live meetings and in-person meetings, special projects, and preparing and editing presentations. 

• Manage highly confidential matters with discretion and judgment. Be able to exercise sound judgment and discretion and have the flexibility to respond to shifting priorities.  

• Provide updates on projects and activity progress. Gather and analyze data as requested by management. 

• Support the procurement management by obtaining