Administrative Assistant

Job Description

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed. 

Onsite Hours: Monday-Friday 8:30 AM - 5:00 PM

Compensation:  $15.00 - $18.00 Hourly USD
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.  You may be eligible to participate in a Company incentive or bonus program.

Benefits: ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff & Management

Essential Duties 

Administrative Functions 

• Assist the Account Manager and/or Assistant Account Managers with any admin duties 
• Conduct and answer phone calls/emails & door access intercom system 
• Create and maintain weekly spreadsheets for processing, staffing roster, seniority lists, etc. 
• Verify and create schedules and hourly reports for staff in EPAY 
• Track daily missed punches and communicate with staff members to get them corrected 
• Maintain files and documents organized for easy management access 
• Complete and send off Employee change forms 
• Assist managers with ordering supplies 
• Keep record of all Safety trainings 
• Maintain small tools and equipment inventory files 

HR related functions 

• Review all incoming applications, and conduct phone screens 
• Schedule interviews and assist managers in conducting them as needed 
• Onboard new hires through the Sterling system, and assist them through the entire hiring process 
• Schedule and assist in training/orientations for new employees as needed 
• Create new employee personnel folders, and maintain all employee files 
• Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc. 
• Assist hourly employees with any questions or concerns 

Minimum Requirements 

• High School Diploma or GED required. Associate or bachelor’s degree in applicable field of study preferred. 
• Two (2) or more years of Office Administrative experience. 
• One (1) or more years of budgeting, expense control, and scheduling experience. 
• Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word. 
• Employee must be tech savvy. 
• Human Resources coordinator experience preferred. 
• Valid Driver’s License Required 

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM’s comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries – from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit www.abm.com.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law.  ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606.  We wil