Administrative Specialist (Administrative Specialist 1)

Initial Posting Date:

07/03/2025

Application Deadline:

07/10/2025

Agency:

Oregon Business Development Department

Salary Range:

$3,703 - $5,062

Position Type:

Employee

Position Title:

Administrative Specialist (Administrative Specialist 1)

Job Description:

Business Oregon the state’s economic development agency, is currently hiring one Temporary full-time Administrative Specialist (Administrative Specialist 1) to support our Arts & Cultural Trust Division team. This role involves performing and coordinating administrative tasks specific to the program. The position is expected to last through December 2025.

Note: We value our employees and are committed to supporting work-life balance and flexibility. This is a temporary position that will be hybrid with required time in Salem office for orientation, training and team days.

What will you do:

• Process grant agreements by documenting receipt dates and updating tracking spreadsheets accurately.

• Support written and verbal communications with grant recipients regarding contracts, administrative requirements, and filing.

• Assist with coordinating invoice signature processes and ensure timely submission of grant-related invoices to fiscal.

• Enter and maintain grant data, including amounts and final report status, in Salesforce, following up on missing information as needed.

• Cond